pa Job Description Template
Our company is looking for a pa to join our team.
Responsibilities:
- Catering requirements;
- Organising meetings;
- Office management – handling supplier contracts, office maintenance etc;
- Handling expenses;
- Ad hoc private support to Founder;
- Act as first point of contact;
- Liaising with clients and colleagues in a professional manner;
- Processing expenses – assisting with invoices etc;
- Managing new joiner set-up and induction in conjunction with HR, IT and Training teams;
- Project work and other adhoc administrative support;
- Take notes in meetings, follow up and action;
- Take minutes of meetings (as appropriate);
- Organise and deal with correspondence,
- Acting as a first point of contact for enquiries and requests, screening emails and handling these when appropriate;
- Extensive management of senior management diaries.
Requirements:
- Consultancy experience is preferred but no essential;
- Your own cultural interests;
- Inputting data into the system;
- Influencing * Communication * Confidence * Persuasion * Customer focused * Challenge self, colleagues and others;
- Setting up conference calls;
- Various ad-hoc tasks including some office management;
- Reliable;
- Calm under pressure;
- Experience working within Investment Banking may be beneficial;
- Previous experience working within Professional/ Financial services;
- Self-motivation in order to achieve desired results with regard to team(s), division, company and annual personal objectives;
- Flexible in role and very keen to learn new topics and take on responsibility/assist operationally as required;
- Good with MS packages;
- Good MS Office skills/IT literacy;
- Highly Organised.