Part Time Receptionist

Part Time Receptionist Job Description Template

Our company is looking for a Part Time Receptionist to join our team.


  • Checking and responding to emails and queries;
  • Managing schedule for meetings and conference rooms;
  • Acting as the first point of contact for clients and employees;
  • Ensuring a warm and welcoming greeting for all visitors;
  • Maintain security by following procedures, monitoring sign in/out book and issuing visitor badges;
  • Providing support to the Office Manager on an ad-hoc basis;
  • Arranging couriers and taxis;
  • Security system management;
  • Client admin and secretarial requests;
  • To effectively communicate with internal and external stakeholders;
  • Meeting and greeting clients in reception. Ensuring clients receive VIP treatment;
  • Advising patients of Practice procedures;
  • Keep main reception/entrance to school neat and tidy;
  • Making appointments and giving out appointment cards, where required;
  • Reservation of meeting rooms on a computerised meeting room booking system.


  • Minimum of 1 years administrative or reception experience;
  • Good written and verbal communication skills;
  • Excellent organisational skills;
  • Enthusiasm and is ready to take on a variety of reception duties;
  • Strong team player with good interpersonal and communication skills;
  • Results driven and process oriented;
  • Is a team player – able to cooperate and work well with others to meet targets;
  • Excellent people skills and ability to interact with a wide range of client staff and demands;
  • business;
  • To effectively communicate with internal and external stakeholders;
  • Passion for quality – has an eye for detail to make sure the best delivery of services;
  • Tech savvy with at least intermediate to advanced competence in Word, Excel and Powerpoint. Microsoft Office, Gmail and GDocs;
  • Excellent organisation skills, ability to work under pressure and manage priorities;
  • Self-motivated; confident & energetic – excellent time keeper;
  • Flexible, self-motivated, disciplined, take ownership of job at hand.