Personal Assistant (PA)

Personal Assistant (PA) Job Description Template

Our company is looking for a Personal Assistant (PA) to join our team.

Responsibilities:

  • HR assistance to the People Manager on confidential senior matters;
  • Support the Leadership team with personal administration;
  • Co-ordinate all travel requests for the Leadership team;
  • Carry out confidential tasks and personal administration for the Chairman;
  • Take minutes or actions as appropriate and follow up following the Leadership and Quarterly Sales Meetings;
  • Ensure offices are maintained to a high standard;
  • Assist customers at internal meetings for clients and partners;
  • Work closely with the Chairman and Leadership Team on all areas of the business;
  • Manage Leadership annual leave;
  • Ensure onboarders are aware of Health and Safety procedures around office base and are familiar with Health and Safety policy;
  • Take responsibility for the diaries of the Leadership team and booking of company / departmental / Leadership and client meetings;
  • Ensure Leadership actions are followed up and completed within timely manner;
  • Central diary management for the Leadership team;
  • Assist with company main telephone line and front door at the LHD office;
  • Management of office refurbishments / furniture / contracts / building electrics.

Requirements:

  • Working knowledge of filing/data systems including records management;
  • Good IT skills, knowledge of MS Word, MS Excel and Outlook;
  • Excellent organisational skills;
  • Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records;
  • Ability to work under pressure;
  • Planning and organisational skills;
  • Experience of working autonomously;
  • To be able to work independently through own initiative as well as being an effective member of a team;
  • Excellent customer service skills;
  • Advanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence;
  • Minute taking and recording;
  • Able to demonstrate flexibility and adaptability at all times;
  • Ability to work within a team and on own initiative;
  • Ability to work under pressure and to deadlines;
  • The ability to communicate and build rapport with people at all levels.