Personal Assistant

Personal Assistant Job Description Template

Our company is looking for a Personal Assistant to join our team.

Responsibilities:

  • Provide light support to other Directors across the business and PA cover when necessary;
  • Collating information for MD & SD to create reports;
  • Minor HR responsibilities;
  • Answering and screening phone calls;
  • Support me household tasks and food preparation;
  • General PA duties including diary management, travel arrangements and hotel bookings;
  • External seminar organisation, assisting with external speaker arrangements and meeting logistics;
  • collating and filing expenses;
  • Handling extensive telephone contact and communications,
  • Scheduling meetings for Management team and Board Members;
  • Diary Management – setting up meetings and supervisions, includes finding venues and inviting attendees;
  • To assist with ordering internal catering for meetings and events and the associated financial processes for these;
  • Other ad-hoc support tasks for company directors;
  • Central diary management for the Leadership team;
  • Minute taking at partners meetings.

Requirements:

  • Self-motivated with the ability to work independently;
  • Ability to develop strong client relationships;
  • Copy Typing;
  • Organise meetings;
  • Excellent organisation and multitasking skills;
  • Solid 3 years PA experience;
  • Adept with Word, Excel, Keynote, Pages, Powerpoint, a CRM, and website management;
  • Protecting the CEO’s time to allow only necessary tasks to be completed;
  • Great attention to detail and the ability to work with complete confidentially;
  • Experience working within a high-paced environment;
  • Office experience necessary – ideally within a PA role;
  • Travel arrangements; booking flights, accommodation, transport, itineraries, and visas when necessary;
  • Prioritise effectively and manage workload to meet deadlines;
  • Excellent knowledge of Microsoft packages, especially Word and Excel. Foxit (Adobe). Advanced report formatting and desktop publishing skills;
  • Structured approach and a great eye for detail.