Private Client Legal Secretary Job Description Template
Our company is looking for a Private Client Legal Secretary to join our team.
Responsibilities:
- Prepare mail and enclosures for dispatch;
- Opening, closing and retrieval of client files;
- Make appointments, arrange meetings and to maintain an up to date diary;
- Carry out additional tasks as and when required;
- Support the billing process e.g. ensuring that the bill is sent within agreed time and answering simple client queries;
- Organise travel arrangements;
- Schedule forward meetings, appointments, diary notes;
- Ensure all papers are ready for the lawyer at the beginning of the day;
- Keep the lawyer’s diary up to date using Outlook;
- Ensure the names of clients are known and the job holder is established as the point of contact in lawyer’s absence and on a day to day basis;
- Draft and send faxes and correspondence;
- Prepare correspondence and documents and administer filing;
- Arrange internal and external meetings, liaising with reception;
- Payment of Counsel fees;
- Undertake photocopying/scanning.
Requirements:
- Accurate and numerate;
- Communicate effectively with others, both verbally and in writing;
- Proven ability to manage time, meet deadlines and prioritise;
- Computer skills – good working knowledge of MS office;
- Good accurate typing skills;
- Previous experience as a Private Client Legal Secretary;
- Previous experience as a Legal Secretary is essential;
- Good standard of typing skills;
- Previous experience as a Private Client Secretary is desirable;
- Previous experience as a Private Client Secretary;
- Experience of a case management system.