Purchase Ledger & Accounts Administrator

Purchase Ledger & Accounts Administrator Job Description Template

Our company is looking for a Purchase Ledger & Accounts Administrator to join our team.


  • Ensure all invoices are authorised and posted in Maconomy in time to meet the management accounts deadline;
  • Produce manual cheques when required and immediately post on the system;
  • Reconcile supplier statements on a monthly basis ensuring copy invoices are requested and received where necessary;
  • Post direct debits/payments that have been made from our bank account into the Maconomy system;
  • Filling;
  • Any other task that may reasonably be requested by the wider finance team/Supervisor;
  • Carry out a weekly payment run to ensure suppliers are paid in a prompt manner;
  • Data entry of purchase invoices & credit notes;
  • Checking and submitting employee expense forms into the Maconomy system.


  • Ability to accurately complete tasks while meeting key deadlines;
  • Willingness to play an active role in improving departmental procedures;
  • Data entry experience – ideal but not required;
  • Good organisational skills;
  • Good communication skills, both oral and written;
  • Ability to work as part of a team, but also capable of working on own initiative;
  • Attention to detail.