Purchase Ledger Administrator

Purchase Ledger Administrator Job Description Template

Our company is looking for a Purchase Ledger Administrator to join our team.


  • Creating and maintaining supplier accounts;
  • Match and approve invoices;
  • Processing payment runs;
  • Query resolution – ability to confidently liaise with internal and external parties;
  • Undertake monthly supplier reconciliations, addressing/resolving email;
  • Other duties as reasonably required from time to time;
  • Process invoices, reconciling delivery notes to invoices received and orders for the various departments and materials;
  • Take responsibility for a backlog of complex reconciliations;
  • Allocation and Reconciliation of Petty Cash and Expense Claim administration;
  • Preparation of Accruals and Prepayments, with necesseary adjustments made to G/L;
  • Proactive query management and resolution for supplier accounts;
  • Support colleagues ensuring the department is working as a team to have all accounts up to date and accurate;
  • Respponsible for the preparation and processing of payment runs via BACS and Cheque;
  • authorisations and resolve queries;
  • Review of existing Payment Run processes and developing payment processes.


  • Highly organised with the ability to work to strict deadlines;
  • Confident telephone manner;
  • Good IT skills, inclusive of excel;
  • Excellent communication skills;
  • Previous accounts experience ideally within purchase ledger;
  • Innovative, with a desire to identify improvements;
  • Resilient, with the ability to meet tight deadlines and cope with multiple & varied tasks;
  • Willingness to learn and demonstrate a flexible approach to working;
  • Be well-organised, with strong organisational skills and able to develop and monitor plans to consistently meet agreed deadlines;
  • Excellent communication skills, with the ability to interact at all levels of the business and externally.