Purchasing Assistant

Purchasing Assistant Job Description Template

Our company is looking for a Purchasing Assistant to join our team.


  • Work closely with the appropriate departments, with the emphasis of on-time delivery;
  • Placing stationary orders;
  • Raising PO’s;
  • Communicating with other departments;
  • Occasionally inbound and outbound calls to suppliers and other departments;
  • Raising purchase orders on the in house system;
  • Raise official purchase orders from Bills of Materials against Engineering Release Notes, and instructions as issued from the Buyer;
  • Supporting the purchasing team with general administration tasks;
  • Checking and recording order confirmations;
  • To negotiate at any opportunity, to maximise margins, ensuring best price;
  • Communicate, negotiate and build relationships with suppliers;
  • Evaluate offers from vendors and negotiate best price for the business;
  • To ensure an effective and efficient P2P (Purchase to Pay) support service is provided;
  • Develop and maintain customer and supplier relationships;
  • Monitor stock levels and identify purchasing needs.


  • High level of accuracy and attention to detail;
  • An ability to organise, prioritise and has a proactive approach;
  • Excellent customer service skills;
  • Good organisational skills with an ability to manage personal workload;
  • Maintaining Document control processes;
  • Any other general administration duties as required by the department;
  • Ability to work to strict targets;
  • Administration of contractual documentation;
  • Maintaining relevant records to each department;
  • Ability to work on own initiative as well as part of a team;
  • Demonstrated ability to work well under pressure;
  • Detailed and systematic approach to presented information;
  • Good range of communication skills and good interpersonal skills;
  • Excellent attention to detail;
  • High level of experience of MS Excel.