Purchasing Assistant Job Description Template
Our company is looking for a Purchasing Assistant to join our team.
Responsibilities:
- Work closely with the appropriate departments, with the emphasis of on-time delivery;
- Placing stationary orders;
- Raising PO’s;
- Communicating with other departments;
- Occasionally inbound and outbound calls to suppliers and other departments;
- Raising purchase orders on the in house system;
- Raise official purchase orders from Bills of Materials against Engineering Release Notes, and instructions as issued from the Buyer;
- Supporting the purchasing team with general administration tasks;
- Checking and recording order confirmations;
- To negotiate at any opportunity, to maximise margins, ensuring best price;
- Communicate, negotiate and build relationships with suppliers;
- Evaluate offers from vendors and negotiate best price for the business;
- To ensure an effective and efficient P2P (Purchase to Pay) support service is provided;
- Develop and maintain customer and supplier relationships;
- Monitor stock levels and identify purchasing needs.
Requirements:
- High level of accuracy and attention to detail;
- An ability to organise, prioritise and has a proactive approach;
- Excellent customer service skills;
- Good organisational skills with an ability to manage personal workload;
- Maintaining Document control processes;
- Any other general administration duties as required by the department;
- Ability to work to strict targets;
- Administration of contractual documentation;
- Maintaining relevant records to each department;
- Ability to work on own initiative as well as part of a team;
- Demonstrated ability to work well under pressure;
- Detailed and systematic approach to presented information;
- Good range of communication skills and good interpersonal skills;
- Excellent attention to detail;
- High level of experience of MS Excel.