Receptionist and Office Assistant

Receptionist and Office Assistant Job Description Template

Our company is looking for a Receptionist and Office Assistant to join our team.


  • Ad-hoc administrative support to wider team;
  • Handling all incoming and outgoing post and dealing with couriers;
  • Ordering stationery and supplies;
  • Meeting and greeting guests and escorting them to the appropriate meeting rooms;
  • Ordering lunches for meetings and month-end lunches;
  • Management of team whiteboard;
  • Door pass management;
  • Performing general office clerk duties and errands;
  • Maintaining supply inventory;
  • Maintaining office equipment as needed;
  • Manage the filing system;
  • Helping organise and maintain office common areas;
  • Creating, maintaining, and entering information into databases;
  • Daily running of reception;
  • Managing meeting room bookings.


  • Immaculately presented with an excellent telephone manner;
  • Excellent communication skills, both written and verbal;
  • Enthusiastic and happy to help out wherever required;
  • Able to use initiative and work well under pressure;
  • Previous experience in a front of house role within an office environment is essential;
  • High school diploma or associate’s degree;
  • Great communication skills;
  • Warm personality with strong communication skills;
  • Experience as an office assistant or in related field;
  • Ability to write clearly and help with word processing when necessary;
  • Ability to work well under limited supervision;
  • Able to use own initiative;
  • Strong organisational skills;
  • Advanced in Word, Excel and PowerPoint;
  • 2 years’ experience.