Receptionist and Office Assistant Job Description Template
Our company is looking for a Receptionist and Office Assistant to join our team.
Responsibilities:
- Ad-hoc administrative support to wider team;
- Handling all incoming and outgoing post and dealing with couriers;
- Ordering stationery and supplies;
- Meeting and greeting guests and escorting them to the appropriate meeting rooms;
- Ordering lunches for meetings and month-end lunches;
- Management of team whiteboard;
- Door pass management;
- Performing general office clerk duties and errands;
- Maintaining supply inventory;
- Maintaining office equipment as needed;
- Manage the filing system;
- Helping organise and maintain office common areas;
- Creating, maintaining, and entering information into databases;
- Daily running of reception;
- Managing meeting room bookings.
Requirements:
- Immaculately presented with an excellent telephone manner;
- Excellent communication skills, both written and verbal;
- Enthusiastic and happy to help out wherever required;
- Able to use initiative and work well under pressure;
- Previous experience in a front of house role within an office environment is essential;
- High school diploma or associate’s degree;
- Great communication skills;
- Warm personality with strong communication skills;
- Experience as an office assistant or in related field;
- Ability to write clearly and help with word processing when necessary;
- Ability to work well under limited supervision;
- Able to use own initiative;
- Strong organisational skills;
- Advanced in Word, Excel and PowerPoint;
- 2 years’ experience.