Receptionist/Facilities Administrator

Receptionist/Facilities Administrator Job Description Template

Our company is looking for a Receptionist/Facilities Administrator to join our team.


  • Ensuring level of stationery for staff and client areas is maintained and controlled;
  • Manage the Reception Area effectively throughout the day to ensure it is presented in the best way possible;
  • Coordinate meetings and meeting rooms, organising refreshments, stationery supplies and catering where necessary;
  • Monitor visitor access and maintain security awareness;
  • Ensuring level of supplies for staff and client kitchens is maintained and controlled;
  • Manage post procedure and deal with all outgoing post, ensure franking machine is maintained and in credit;
  • Manage and maintain contractor relationships and workloads – cleaners, handyman, building contractors etc.


  • Organised with high attention to detail;
  • Flexibility to respond to a variety of work situations and ability to deal with difficult clients or customers politely and calmly;
  • Excellent verbal communication and customer service skills;
  • IT Literate;
  • Organisation, time management, prioritising and the ability to handle a complex and varied workload;
  • Good written communication skills.