Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
Secretary Job Description Template
Our company is looking for a Secretary to join our team.
Responsibilities:
- Administrative duties- Liaising with clients, booking meetings, prepare meeting rooms;
- Maintain diaries;
- Scheduling meetings;
- Issue all fee invoices in a timely manner;
- recruit, train and supervise junior staff and delegate work as required;
- Inputting confidential data on the inhouse database;
- manipulate statistical data;
- General administration;
- Maintaining filing systems;
- Manning the team’s inbox;
- Liaising with other areas of the business;
- Assist all Partners and staff to prepare for meetings by production of paperwork, and presentations;
- Ensure that all information is correctly recorded on the in house document management;
- Ad-hoc secretarial and administration duties;
- File and update contact information of employees, customers, suppliers and external partners.
Requirements:
- Ability to work under pressure;
- Drive, motivation, initiative;
- 6 months admin/secretarial experience;
- Good interpersonal skills;
- Note taking skills would be desirable;
- Ability to communicate at all levels;
- Exceptional customer service skills;
- Excellent IT skills, including Excel;
- Previous experience of working in a Secretary based role;
- IT skills including the use of Microsoft products are desirable;
- Proactive and friendly manner;
- Confident communicator, both written and verbal;
- Able to multi-task and prioritise workload to meet conflicting demands;
- Previous audio typing experience is essential;
- Feel confident using Microsoft Word and Excel.