Team Assistant – PA Job Description Template
Our company is looking for a Team Assistant – PA to join our team.
Responsibilities:
- Typing of correspondance;
- Assist with administrative matters and document management;
- Prepare correspondence, reports and deal directly with routine matters;
- Filing documentation; paper and electronic Answering the telephone in a polite and professional manner;
- Good organisational and time management skills with the ability to prioritise workload and multi-task;
- Preparation of presentations and other materials for meetings;
- Organising international travel, including visas and management of out of office requirements;
- Organising lunches for meetings;
- Composing/typing general correspondence/emails;
- Screening, responding to and redirecting mail, as appropriate;
- Taking minutes at group meetings and circulating to relevant people. Preparing and submitting monthly expense claims;
- PA support to a team of directors;
- Diary management for VP and Senior Team – assessing competing priorities and anticipating requirements; filtering and prioritising;
- Organisation and administration of local meetings & visitors – coordinating all logistics i.e. attendees, timings, equipment and rooms;
- Extensive Diary management.
Requirements:
- Attention to detail is ESSENTIAL;
- The applicant must be pro-active and be able to juggle workload. This role requires the individual to be flexible and agile;
- Office based, some flexibility required over peak periods;
- The applicant must be able to work on own initiative with minimum supervision;
- Candidates must have strong interpersonal skills;
- Solid IT skills are required, particularly Word, Excel and PowerPoint. Accuracy, speed, proactivity and an ability to ‘get things done’ are vital.