Temporary Executive Assistant

Temporary Executive Assistant Job Description Template

Our company is looking for a Temporary Executive Assistant to join our team.

Responsibilities:

  • Organising media appearances and events and following up on them;
  • Making sure the company is on track with their business plan;
  • Providing insights into company‚Äôs culture to senior management;
  • Book business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members;
  • implementing and maintaining procedures/administrative systems;
  • Formalising and capturing information;
  • Prepare meeting agendas, perform research for meetings, and take minutes during meetings;
  • The company is focused on arts & antiques;
  • Being the first point of contact to clients and business guests;
  • Inbox sorting and diary management;
  • Making phone calls on their behalf;
  • Manage projects and follow-up with team members where required;
  • Running and analysing reports;
  • Working for a royal family member while based in an office;
  • Temporary role for 6 weeks which will become permanent for the right candidate.

Requirements:

  • Must speak fluent English;
  • Ideally come from a luxury background;
  • Should posses attention to detail, be able to use their own initiative and have excellent time management and communication skills;
  • Should be confident using technology and social media;
  • Be able to deal with challenging profiles – thus someone with impeccable people skills;
  • Must have a limited company in order to be able to invoice the client themselves;
  • Must be have at least 3 years of PA/EA experience ideally for a VIP/High net worth individual;
  • Looking for a long term position to develop herself further.