Lettings Coordinator

Lettings Coordinator Job Description Template

Our company is looking for a Lettings Coordinator to join our team.


  • Liaising with contractors and landlords for general maintenance and improvement works where needed and processing invoices;
  • Ensuring all file notes and history log for each property is kept up to date;
  • Contact the landlords to advise them of the reported maintenance problem and what action has been taken;
  • Business generation activities;
  • Overseeing reception duties, marketing documents and window changes, ensuring profiles are all up to date;
  • Managing the tenant referencing process;
  • Arranging viewings;
  • General office duties including filing, archiving, scanning and typing;
  • Providing support to a busy team;
  • Dairy management;
  • Liaising with clients, suppliers, branch staff, property management, accounts to ensure all lets commence and conclude effectively;
  • Confirming of viewings with applicants and tenants for next day;
  • Generating inventories and attending check ins where needed;
  • Maintain the property register and window displays;
  • Valuation enquiries and bookings – finding comparable profiles.


  • You must have 12 months minimum experience in a similar role;
  • Must have excellent communication skills and enjoy a challenge;
  • Be a confident, highly organised and efficient administrator with a keen eye for detail and who can work well under pressure;
  • You must be Word/Excel proficient, ideally be ARLA licensed however this is not essential.