It’s hard to overestimate the worth of work experience when looking for new job opportunities – it’s an asset that employers tend to value a lot. One can describe their work history in their CV or cover letter, however, an employee might want to have confirmation of those words. How to do it? Provide an experience letter!
In our article, we discuss what an experience letter is, why it’s important to have one, and what a professional experience letter should look like. We also provide an experience letter template that can be used as a basis for creating your own experience letter.
Table of Contents
First and foremost, an employee cannot create a work experience letter on their own. Since the letter certifies association with a specific company, this is an official document that must be issued by the employer. It serves as proof of employment, position, and acquired skills, as well as provides an overall performance review.
It’s usually the HR who is accountable for creating an experience letter. They normally check in with the reporting manager and collect all the necessary information about the outgoing employee. However, it’s also possible that the manager themselves or even a senior member of your team writes it.
There are several reasons why it’s worth requesting an experience letter from your former employer:
As a formal document, there are some experience letter format requirements to be followed when creating effective experience letters. We are discussing them below.
These elements are a must in a professional experience letter:
Here are some more practical recommendations for those who deal with writing experience letters.
Dos:
Don’ts:
A Company’s Official Letterhead
Greeting: Dear Name/Sir/Madam or To Whom It May Concern
Date of Issuance
Paragraph 1: Includes the employee’s name, role, the period of employment and certifies their employment in a company.
Paragraph 2: Provides a more detailed description of the employee’s activity, expertise, and contribution to the company’s development.
Closing Part
Regards,
Company’s representative name
Company’s representative role
Company name, address
Here comes the most helpful part of our article: practical examples of experience letters.
Date of issuance: September 28, 2023
This letter certifies that Mrs Pamela Watts has worked with Creative Solutions as a Creative Manager between August 15, 2020, and September 21, 2023. At the moment of separation, Richard performed the duties of Senior Marketing Manager.
During this period, Mrs Watts has demonstrated herself as a skillful and engaged employee who is highly committed to achieving the company’s goals. We can safely say that the hard and soft skills that Mrs Watts has developed while being in this position are strong and competitive enough which makes Mrs Watts a truly valuable employee.
Unfortunately, we had to terminate our work relationship, which was solely Mrs Watts’ decision. We wish Mrs Watts all the best and achieve all her career goals.
If you still have questions, please contact me anytime.
Regards,
Julia Moore
General Manager
Creative Solutions, 9940 Park Lane London W11 3LN
Date of issuance: September 20, 2023
Dear Mrs Roberts,
This letter is to confirm Richard Gere’s employment experience with Creative Solutions during the period between August 11, 2019, and September 20, 2023. At the moment of separation, Richard performed the duties of Senior Marketing Manager.
During the time with Creative Solutions, Mr Gere was fully committed to the company’s success. The list of his responsibilities included:
- Developing and implementing marketing strategies;
- Managing marketing budgets and reporting on the spending;
- Managing a team of 10 people;
- Working with a variety of stakeholders across sales and product management;
- Managing the process of creating a variety of content;
- Conducting marketing analysis and reporting on traffic, conversions, and pipeline growth.
I confirm that the company has been consistently reaching its marketing goals under Mr Gere’s management. Among his achievements, there are:
- Implemented a targeted email marketing campaign resulting in a 40% increase in lead generation over a 6-month period;
- Initiated and implemented a rebranding campaign that resulted in a 45% increase in brand recognition with our target audience;
- Boosted annual revenue targets by 15% through developing and implementing innovative marketing strategies;
- Launched a renewed customer loyalty programme that increased customer lifetime value by 23% over a 12-month period.
I also confirm that Mr Gere possesses highly developed communication, negotiation, leadership, conflict management, and problem-solving skills. It was solely Mr Gere’s decision to terminate our cooperation, and we sincerely wish them to achieve success in all their future beginnings.
You are welcome to contact me if there is still something that needs additional clarification or is related to administrative documentation.
Regards,
Julia Moore
General Manager
Creative Solutions, 9940 Park Lane London W11 3LN
Date of issuance: September 27, 2023
We are glad to inform you that Ms Alison Killick, a student from Birmingham City University, Faculty of Arts, Design and Media, has successfully completed her internship at Creative Solutions as a Product Design Intern from January 05, 2023, to June 05, 2023.
During her internship, she was dealing with various tasks and activities connected with:
- Assisting the Product Design Lead with the design and development of product features;
- Conducting user research and user testing to validate concepts and identify areas for improvement;
- Design critique sessions and providing feedback on design concepts;
- Assisting with the creation of design systems and product features.
We can safely say that Ms Killick showcased herself as a committed, highly engaged, and determined intern. Based on the keen interest she consistently demonstrated, we can distinguish her strong desire to develop and improve. Ms Killick also showed decent communication and problem-solving skills and impressed us with her proactivity.
The whole team provided only positive feedback about their experience of collaboration with Ms Killick. We wish Ms Alison Killick all the best and to achieve all her career goals in the future.
Regards,
Jason Thornberry
HR Manager
Creative Solutions, 9940 Park Lane London W11 3LN
Date of issuance: September 30, 2023
To Whom It May Concern,
I am writing to certify that Mr Thomas Chelby served as a volunteer with us, London Dogs and Cats Home, from October 15, 2022 to October 1, 2023.
Throughout his journey as a volunteer, Mr Chelby demonstrated outstanding commitment and dedication to fulfilling our mission. In such a hard and sometimes, even heartbreaking environment, Mr Chelby was always there for us and the inhabitants of our shelter. Thomas assisted with various types of tasks associated with taking care of our animals and also showcased strong communication and negotiation skills. He managed to influence the decisions of 10 people to abandon their pets by providing both psychological support and practical advice to solve their issues. Eventually, both families and pets are happy together.
We highly recommend Mr Chelby for any future endeavors connected with pet care and pet psychology issues. We wish him the best of luck in pursuing his career aspirations.
Sincerely,
Katherine Westwick
HR Manager
London Dogs and Cats Home, 95 Queensway London SA74 9AR
Companies don’t usually provide an experience letter by default, the employee has to request it. If you’ve never dealt with it before, there are some tips to facilitate the task for you.
If you are going to make a request for an experience letter, it’s better to do it in advance. As we’ve mentioned before, the process of creation takes some time to collect and organise the information. If you want to receive a letter of high quality, inform your manager, boss, or HR manager on the same day when you hand in your notice.
It’s a good idea to create a record of your request by sending it via e-mail, printing it out, or writing it by hand. It’s important to keep a copy of it. Of course, you should stick to a polite and professional tone throughout the document. Here are some key elements that you can consider including in your request for an experience letter:
Last but not least, double-check your request and ensure that it’s well-structured and reader-friendly.
