Personal Assistant

Job Summary:

We are looking for an experienced Personal Assistant to support our Platform Distribution team here at Disney! Join us in shaping the magic behind the scenes!

As a Personal Assistant within our Platform Distribution team, the successful postholder will provide vital administrative and day-to-day support to our VP of Affiliate Distribution, VP of Commercial Development and VP of Transactional, maintaining a high professional standard of communication with all internal and external contacts.  The postholder will also partner with our Platform Distribution Executive Assistant and wider Platform Distribution team here in the UK to act as a central point of contact as needed.

Please note: This role will be based in our London Hammersmith office, 4 days a week, with either Monday or Friday working from home.

Values

You’ll join a team grounded in our Disney values — acting with Integrity, welcoming everyone through Inclusion, embracing boundless Creativity, working together through Collaboration and caring deeply for our Community. These values shape how we work and how we support one another every day.

What You Will Do

• Diary Management: actively manage and implement effective day-to-day diary organization for UK Content & Affiliate Sales leadership team; ensure scheduling of timely updates and weekly briefings; communicate and liaise with other LOBs as required; and actively support daily time management between meetings.  

• Meeting Management : plan and schedule internal and external meetings for Affiliate, Content Sales and Transactional teams; facilitate agenda creation and distribution; and work with internal catering company to provide catering (within budget) when required. 

• Travel & Accommodation : manage all travel, transport and accommodation requirements including itineraries and bookings; and ensure all bookings are made within budget and in line with TWDC Travel & Expense policy. 

• Expenses: collate and file all expenses accurately and within required time-frame; and ensure all technical training in support of the above is completed and refreshers attended where required. 

• Office Management : manage TWDC administrative systems (e.g. SAP, Condeco, etc.); support PD leadership team with miscellaneous tasks; and liaise with staff, suppliers and clients, as required. 

• Team Assistance : support wider Platform Distribution leadership team in organising and implementing events, screenings and department functions when required. Providing ad hoc support when needed for the wider PD team. 

• Department Ambassador : act as central administrative point of contact for the PD team both internally and externally; ensure timely and professional handling of all queries; and manage and maintain filing systems, consistently seeking out improvements. 

Required Qualifications & Skills

• Proven experience as a Personal Assistant to senior executives 

• Demonstrable working knowledge of MS Office, SAP, Concur and other associated administrative systems. 

• Experience working in a fast-paced, large multi-national organization.  

• High standards of verbal and written communication both external and internal – someone who can identify the audience and address them appropriately 

• Open and approachable 

• Able to work on own with minimal input from others but manage to get the job completed 

• Multi-tasking with tenacity to handle working with multiple stakeholders 

• Flexes to demands of role and support required to ensure timely delivery 

• Detail orientated – manage detail, manage nuances and document accurately 

• Strong team player with superlative inter-personal skills 

• Consideration of the needs of other people and plan accordingly 

• Ability to solve problems by efficient decision making 

• MS Office application skills desirable 

The Perks

• 25 days annual leave

• Private medical insurance & dental care

• Free Park Entry: You will have the opportunity to enter any of our parks with your family and friends for free

• Disney Discounts: you are entitled to discounts on designated Disney products, resort F&B and ticketing

• Excellent parental and guardian leave

• Employee Resource Groups – WOMEN @ Disney, Disney Mosaic, Disney PRIDE, our disability & neurodiversity focused group - ENABLED, and our Mental Health & Wellbeing Group, TRUST.

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.