Project Administrator

Project Administrator 

The Project Administrator provides essential administrative and coordination support to ensure the smooth delivery of construction projects. The role supports Project Managers, Site Managers and wider delivery teams by maintaining accurate documentation, managing project information, and assisting with day‑to‑day operational tasks.

Key Responsibilities

• Maintain project documentation including drawings, RAMS, permits, reports, handover files and site records.

• Update and manage project folders, SharePoint sites and document control systems.

• Support project scheduling by updating programmes, booking site meetings and coordinating diaries.

• Assist with procurement activities including raising purchase orders, tracking deliveries and liaising with suppliers.

• Prepare reports, meeting packs, minutes and action logs.

• Monitor inboxes, respond to queries and distribute information to project teams and subcontractors.

• Support Health & Safety compliance by maintaining site files, inductions, training records and PPE logs.

• Coordinate logistics such as site access, deliveries, transport and accommodation.

• Track project costs, invoices and budget information in line with company processes.

• Liaise with internal teams, clients and subcontractors to ensure smooth communication and timely updates.

• Assist with project close‑out including collation of O&M manuals and handover documentation.

Skills & Experience

• Experience in construction, engineering or utilities project environments.

• Strong administrative background with knowledge of project processes and documentation.

• Proficient in Microsoft 365, SharePoint and document management systems.

• Ability to manage multiple tasks, deadlines and stakeholders.

• Understanding of construction terminology, H&S requirements and site processes.

• Strong communication and coordination skills with high attention to detail.