Graduate Assistant Design Manager

Job Title: Graduate Assistant Design Manager

Reporting to: Head of Design Management

Role Purpose

The Graduate Assistant Design Manager supports the Design Manager in coordinating, monitoring, and facilitating the assurance activities across Energy Transmission projects.

The role acts as the primary support function, ensuring information flows effectively, design risks are captured, and design outputs align with standards.

The Graduate ADM works closely with designers, planners, commercial teams and PMs, helping manage the programme, documentation, meetings and design interfaces to ensure successful project delivery.

Responsibilities & Duties

Including but not limited to the following:

1. Programme & Deliverable Support

• Assist in developing and updating the design programme.
• Proactively track deliverables, chase outstanding actions and highlight slippage.
• Coordinate sequencing and input requirements across disciplines.

2. Design Assurance & Documentation Management

• Prepare design review packs and meeting minutes.
• Support compliance checking against standards and governance processes.
• Maintain design logs, trackers, risk registers and status reports.

3. Change, TQs & RFI Management

• Maintain registers for design changes, EWNs, CEs, PMIs, TQs and RFIs.
• Ensure correct routing of technical queries between teams.
• Provide early warning of potential issues to the DM and PM.

4. Interface & Communication

• Act as a link between designers, PMs, commercial teams and the site.
• Support stakeholder communication, document control and coordination.
• Assist in ensuring design intent is communicated clearly to construction teams.

5. Risk & Safety Support

• Support the DM in identifying and documenting design risks.
• Ensure CDM compliance data is captured and stored appropriately.
• Maintain communication with Principal Designer support functions.

6. Team & Improvement Contribution

• Promote collaboration and cross-discipline coordination.
• Support lessons learned collection and dissemination.

Key Interfaces

Relationships with key stakeholders:

• Design Manager
• Design teams (internal and external)
• Project Managers
• Planning & Commercial Teams
• Principal Designer
• Client Representatives
• Site Delivery Teams

Person Specification

Qualifications and Experience

The jobholder shall hold a degree in a relevant discipline, preferably Programme management related. They should also possess;

• Excellent team ethic, and ability to work on your own initiative.
• Ability to communicate with people at all levels, both internally and externally, developing positive relationships with customers through good professional conduct.
• Ability to work accurately and methodically under pressure and strict deadlines, including the ability to juggle multiple tasks.
• Time and cost management skills to ensure cost effective and accurate delivery.
• Effectively manage own time across multiple tasks and prioritise workload.
• Ability to work well within a team of other professionals in delivering designs to satisfy the agreed brief. (e.g: Civil Engineers, OHL, Kelvin Power, Temp works designers)

Essential:

• Mandatory Omexom training courses.
• Full Uk Driving Licence.

Desirable:

• Attend National Grid Persons Course
• Programme Management experience

Competencies

Required Skills, Knowledge, and Abilities:

• An eye for detail when undertaking specific tasks, and the affect of their use/implementation to the wider project.
• Ability to accurately and timely track design deliverables. Ensuring well-prepared documentation for meetings and approvals.
• High level of proficiency of Microsoft office software
• An understanding of Document control processes and be familiar with ISO 19650 for BIM.
• Ability to meet targets in a commercial environment. Able to work to deadlines and can demonstrate previous experience of working under pressure.
• An understanding of financial management and the ability to plan works in a logical and efficient manner.
• Ability to put the customer at the center of decision making.
• Commitment to the highest safety and quality related standards

Values

In line with Omexom’s values, the jobholder must have the following qualities:

• Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.
• Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.
• Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.
• Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.