Data Administration Assistant

Start date: 2nd November 2026 or 2nd January 2027

Term Time Only

Hours - Monday - Thursday - 8.00am to 4.00pm, Friday 8.00am to 3.30pm

We are seeking an organised and details-focused Data Administration Assistant to join our team at Cove School. Working under the direction of our Data Manager you will support the accurate and timely administration of pupil, assessment and school data.

We are looking to appoint a colleague who will:

• Accurately input, update and maintain pupil and assessment data within Arbor and other school systems

• Produce, download, check and distribute reports and data outputs as required

• Support the administration of assessment cycles, including preparing mark sheets, assessment templates, target data and reports

• Assist with the analysis and checking of assessment, examination and progress data, ensuring information is accurate before circulation

• Monitor data submissions from teaching staff and follow up on outstanding information to ensure deadlines are met

• Maintain accurate records relating to KS3 and KS4 assessment, vulnerable groups and other key pupil information

• Support the production, collation and distribution of pupil reports and interim grades

• Assist with school admissions, including updating Arbor, creating pupil records, maintaining contact details and supporting new-starter and leaver processes

• Process changes to classes, rooms, timetable, interventions and extra-curricular activity

• Support maintaining accurate records for pupils attending alternative provision, dual registration or reduced timetables.

• Support the administration of pastoral systems within the school to support character education

• Support the transfer of pupil information and CTFs to receiving schools.

• Assist with the school census and other statutory returns, working under the guidance of the Data Manager

• Maintain and update FSM information using Hampshire OFSM and process parent updates through the Arbor Parent App

• Support data checking exercises and ensure information is handled securely and in accordance with GDPR and school policies

• Maintain the school firebox and undertake other administrative duties relating to pupil data as required

The successful candidate will:

• Be confident working collaboratively with a range of teams and staff and be able to respond to ad hoc requests from SLT and teachers in a timely manner

• Have excellent ICT skills, particularly within Excel and have the ability to learn and use new systems effectively

• Have strong attention to detail

• Understand the importance of confidentiality when working with sensitive information

• Keep abreast of current guidance, requirement and good practice in relation to target setting and the effective use of data

• Be able to use initiative and to work without supervision to meet deadlines while coping with frequent interruptions

• Have experience of producing statistical analysis (desirable not essential)

• Willing to cover any other duties as required

• Actively safeguard and promote the welfare of all children

• Adhere to all school policies, procedures and safeguarding requirements

Experience working within a school environment would be advantageous but not essential.

In return you can expect:

• To be part of a school which has a real ‘team approach’ where you will be valued and supported

• Enrolment to the Local Government Pension Scheme

• Lifestyle discounts through our employee ‘Lifestyle Savings Platform'

• Access to free staff wellbeing service via our provider ‘HA Wisdom Wellbeing’

• Onsite parking

Application Procedure

Please complete attached application form, see below,  near the bottom of page for 'Attached Documents' to locate. If you have any issues accessing please visit our school website

If you currently work in a school, please ensure one of your references is from your current Headteacher.

• WE CAN ONLY ACCEPT APPLICATIONS USING OUR APPLICATION FORM NOT CVs.

• WE CANNOT PROVIDE SPONSORSHIP FOR THIS ROLE.

Please submit your application as soon as possible as we may invite candidates to interview before the closing date.

Disclaimer: due to the high volume of applications we receive, we reserve the right to close a vacancy earlier than the advertised date if we receive applications that meet the criteria. Once a vacancy has closed, we are unable to consider further applications, so please submit your application as soon as possible to avoid disappointment.

Cove School and Hampshire County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to an Enhanced Disclosure and Barring Service checks along with other relevant employment checks.