(SM) Project Assistant

Job Advert

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

AI tools like ChatGPT or Copilot can be great for planning and preparing your application—but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you—not an AI tool.

Project Assistant
(Care Home Programme Team – Corporate Nursing)
GRADE: Band 3.
HOURS: Full time 36 hours per week (1.0 WTE).
BASE: Pan Lothian post based at Waverly Court NHS Lothian HQ, Edinburgh.
CONTRACT: 18 months fixed term or secondment.

We are looking for an enthusiastic, organised and self-motivated individual to join the Care Home Programme Team within Corporate Nursing, Primary & Community Care, NHS Lothian as a Project Assistant on an 18-month fixed term basis or secondment opportunity.

This role provides administrative and project support across a portfolio of service improvement, quality improvement and transformation projects within community care home services and wider corporate nursing. Working closely with the Programme Manager and Project Support Manager, you will provide a comprehensive administrative and project support service, including organising and supporting project meetings, taking and drafting minutes, coordinating events and workshops, maintaining project documentation, and undertaking a range of general administrative duties to support project delivery.

The successful applicant will:

• Have an HNC/SVQ Level 3 qualification in Business Administration or a relevant subject, or equivalent experience.
• Have experience in an administrative or project support role.
• Have experience of working within a project environment.
• Possess excellent organisational skills with the ability to manage competing priorities and meet deadlines.
• Have strong communication and interpersonal skills and be able to work effectively with a range of stakeholders.
• Be proficient in Microsoft Office applications, including Word, Excel and PowerPoint.
• Have the ability to work independently using their own initiative, as well as contributing effectively as part of a team.

This is an excellent opportunity for someone looking to develop their experience in project support and contribute to programmes that improve outcomes for patients, residents and staff across NHS Lothian

For further information on what is included in the role and what skills/experience are being looked for, click on the links at the bottom of the screen to the job description and person specification. If after reading this information you have any questions, please contact: Donald Boyd , Programme Manager – Corporate Nursing, Email: View email address on apply.jobs.scot.nhs.uk or Mobile: View phone number on apply.jobs.scot.nhs.uk

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.

Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.