Admin Assistant - Events & Facilities

Job Advert

INTERNAL ADVERT

This vacancy is only open to applicants currently working with Public Services Delivery Scotland (PSD Scotland).

On 1 April 2026, NSS and NES became one national organisation, focused on continuity today and a stronger, more connected service for tomorrow.

As part of this transformation, NHS National Services Scotland (NSS) and NHS Education for Scotland (NES) have joined to form a new organisation: Public Services Delivery Scotland (PSD Scotland). This new organisation will play a pivotal role in supporting the renewal and ensuring the long-term sustainability of health and care services across Scotland.

Flexible Location: PSD Scotland is a remote-friendly employer with staff based throughout Scotland. We support office-based and hybrid working arrangements. We welcome conversations about alternative working patterns—please get in touch during the application process to discuss.

Work Pattern: Fixed Term, Full Time , 36 hours per week

Fixed-term or Secondment** Until 31 st July 2027

**For NHS applicants, an NHS secondment will be offered in the first instance. For non-NHS applicants, a fixed-term or secondment would be considered.

You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment.

Who We Are

PSD Scotland unites expertise from NES and NSS in a way that will allow us to accelerate national programmes to support the NHS to deliver better care, now and in the future.

We support staff with education and training, provide the tools and data that improve services, and run vital national functions such as procurement, logistics and blood, tissue and cell services.

The Dental Directorate is responsible for the delivery of high-quality education and training across a diverse range of training programmes, including the management, funding and provision of postgraduate education for dentists and dental care professionals (DCPs).

Within the Dental Directorate there are a number of workstreams. This post will support these workstreams whilst they deliver teaching in our Clinical Skills Rooms. The Clinical Skills Room is a training facility designed to bridge the gap between theory and real patient treatment with Phantom Head Simulators, using the same clinical equipment and materials used in Practice.

The Opportunity

We are looking for an enthusiastic and self-motivated individual to be part of our talented and highly versatile team, based at the Edinburgh Dental Education Centre.

We are looking for an Admin Assistant – Events & Facilities to join our business support team in Edinburgh to primarily support the delivery of teaching within our clinical skills room, which will include the set up of materials and instruments as requested by course organisers, along with any other on-site activities which will require the post holder to be on site whenever there is activity on EDEC. This could be up to 5 days a week.

An effective team player, you will possess excellent organisational, communication and digital skills, with a strong focus on flexibility and customer service

Do you want to play a key role in delivering a high-quality customer service to both our internal NES workforce and our external stakeholders (NHS visitors, suppliers and service providers ?

Do you enjoy working at pace and being adaptive to an ever-changing environment ?

Do you enjoy making a difference, influencing improved ways of working, and sharing innovative ideas ?

Do you want to play a key role in delivering a high-quality training to Dentists and Dental Care Professionals?

Do you enjoy working in a team and supporting your team members?

Working within the Edinburgh Dental Education Centre, this exciting role will involve collaborating across multiple workstreams and organisations, having a direct impact on the quality of the training delivered

Does this sound like you?

What We Love to See

Admin Assistants – Events & Facilities offer a broad range of skills and experience, if you can offer some or all of these, we’d love you to apply:

• Customer focussed with a flexible, problem-solving attitude.
• Ability to move easily between a practical setting and an administrative role.
• Experience of working collaboratively and flexibly within a team.
• Aptitude for picking up new skills and process quickly
• Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary
• Ability to work on own initiative, to organise and prioritise own workloads, to meet strict deadlines

Benefits Which Matter

As a valued employee of NHS Scotland, you can enjoy an extensive range of benefits including:

• Life-work balance - with opportunities for flexible working and hybrid working
• Generous NHS pension scheme
• Annual incremental salary progression (up to the maximum of the salary band) plus annual NHS salary scale review
• Annual Leave - 27 Days increasing in line with service plus 8 days public holiday
• NHS discounts and more

Diversity and Inclusion

Developing a successful national service for Scotland means considering the diverse needs, perspectives, and backgrounds of everyone in Scotland. We are focused on hiring the very best talent and actively encourage applications from candidates of all backgrounds. Our aim to ensure that everyone is treated fairly, with respect, and has a positive recruitment experience—regardless of the outcome.

We welcome applications from all under-represented groups, including racially minoritised people and disabled people. It is not essential to be in an admin assistant role right now—you may be returning from a career break (e.g., maternity, paternity, caring) or coming from another field. Your experiences can bring a fresh perspective to our work.

If you are considering applying and would like to discuss the opportunity, any adjustments or alternative work patterns, please contact Gillian O’Brien, Senior Admin Officer/EDEC Centre co-ordinator, View email address on apply.jobs.scot.nhs.uk

Next Steps

**NHS candidates will be considered firstly on a secondment basis, and so are strongly encouraged to discuss this with their current NHS employer at the earliest opportunity, ideally prior to application.

All applicants who are shortlisted for interview will be contacted by e-mail.

In person OR online interviews In person interviews with site visit will take place on 6 th August 2026. .

For further information please refer to the Job Information Pack below.

Unless otherwise stated the deadline for applications is 23:59 hours on the closing date. Please note, CVs will not be accepted .

1. Please be advised that if you are successful in being offered the role following the recruitment process, you will be expected to attend the office prior to your start date to complete face-to-face pre-employment checks. If you require any adjustments to support this, please let us know.
2. To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website  here . 

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or ‘going rate’. Further information on these criteria can be found  here .

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

If you have any queries regarding the NHS Scotland National Recruitment Portal or the recruitment process, please don't hesitate to contact our recruitment partners, the East Region Recruitment Service, at: View email address on apply.jobs.scot.nhs.uk