Warwick Enterprise, based at the Junction Building of the University of Warwick, is looking to appoint a part-time Project Administrator on a short term basis to assist the WM CISL Programme Lead, and other colleagues, with the day-to-day administrative support of the recently West Midlands Createch Innovation Scale-up Lab programme (WM CISL).
Duties and responsibilities
Administrative Support
- Provision of day-to-day administrative support including supporting the Programme Lead, and other colleagues with requests for information, and updating and maintaining project documents and systems.
- Gathering, maintaining, and organising collaboration documents including, project proposals, reports, terms of reference.
- Acting as a point of contact for the project and responding to queries.
- Providing support with purchasing and finance including raising OPERA requests,
- processing orders on SAP, and tracking procurement and payments.
- Maintenance of filing systems, records, and databases, supplying information for the maintenance of the WM CISL programme website, scheduling, timesheets, and any other duties within the remit of the as required.
Meeting Support
- Provide administrative support and create reports for management meetings Co-ordination of suitable meeting dates, booking rooms, arranging catering, and setting up IT/AV equipment.
- Drafting and circulating agendas, taking minutes and actions of the meeting, and circulating minutes following the meetings.
- Ensuring that actions are completed prior to the next meeting.
Skills and experience
- Educated to A level or equivalent with A-C in GCSE English or Mathematics or equivalent
- Demonstrable previous experience of providing high level administrative/project support
- Excellent written and verbal communication skills – with the ability to communicate in a calm and professional manner at all times to staff and external stakeholders at all levels.
- Strong attention to detail and the ability to work to deadlines.
- A high level of organisational skills and proactive thinking.
- Excellent IT skills in particular MS Word, Excel, PowerPoint, and Outlook.
- Experience of working within University of Warwick systems would be desirable.
Location
Combination of campus/working from home
Vacancy posted 3 days ago
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