Production Coordinator - Events & Festivals

Production Coordinator - Events & Festivals

A London-based events and festivals production company is looking for a Production Coordinator to support the delivery of live events across the UK.

This is a hybrid role suited to someone with 1-2 years of events experience who wants to build a career in production.
Here's what you'll be doing:

• Supporting Production Managers with the planning and delivery of festivals, outdoor events and experiential activations
• Collating supplier quotes, safety documentation, training certificates and insurance paperwork ahead of events
• Researching new event spaces and venues, building a database of options and approaching landlords about site availability
• Helping prepare creative pitch decks and presentation materials for client meetings
• Maintaining project administration including contact reports, schedules and diary management for the production team
• Assisting with on-site coordination during live events, covering accreditation, site office, supplier check-ins and general production support
• Updating social media channels with project content and writing post-event case studies
• Managing the accreditation process before and during events, tracking site inventory and logging equipment in and out
• Supporting budget tracking, expense reconciliation and basic financial administration for projects

Here are the skills you'll need:

• Some experience in events, festivals or live production, even if gained through internships or freelance work
• Strong organisational skills with the ability to manage multiple tasks across different projects
• Confident written communication, able to draft emails, reports and case studies without heavy editing
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint
• Comfortable working on-site at events in varied conditions and flexible hours
• A genuine interest in the events and festival industry, with awareness of current trends
• Proactive attitude, willing to get stuck in and solve problems rather than wait for instructions

Key perks and benefits:

• Hybrid working with office, home and on-site days throughout the year
• Hands-on experience across a range of festivals and live events
• Direct exposure to client work and supplier management from an early stage
• Mentoring and development from experienced Production Managers
• A creative, energetic team environment where ideas are genuinely welcomed

Why pursue a career in events production?Starting in events coordination gives you a front-row seat to how large-scale productions actually work.

You learn supplier management, budgeting, site logistics and client communication all within your first couple of years.

It is one of the few industries where your work has a visible, tangible outcome, and the skills you build transfer across the entire live events and entertainment sector.