Administrator

It's more than a job

As part of the Contract Logistics team at Kuehne+Nagel, you will play a key role in designing, managing, and optimizing solutions that keep goods moving efficiently. Whether you’re leading a team, engineering processes, or driving projects, your work ensures that our customers’ products are stored, handled, and delivered with precision. From everyday essentials to seasonal items, what we do in Contract Logistics impacts businesses and communities around the world. At Kuehne+Nagel, your contribution goes far beyond the warehouse—it helps shape the flow of global trade.

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Reporting to the First Line Manager, the Operational Administrator plays a pivotal role in supporting the success of our North Operations. This position is responsible for delivering high quality, efficient day-to-day administrative support that enables operational teams to perform at their best and ensures the smooth running of business activities.

As the welcoming face of the operation, you will act as the first point of contact for visitors and Kuehne+Nagel employees, providing a professional, friendly, and responsive service at all times. Your ability to manage priorities, maintain accurate records, coordinate administrative processes, and communicate effectively across teams will be key to driving operational excellence.

This is an exciting opportunity for a highly organised and customer focused individual who thrives in a fast paced environment and enjoys making a positive impact.

How you create impact

• Coordinate onboarding and offboarding activities for agency colleagues, ensuring a smooth and compliant employee lifecycle experience.
• Manage agency timesheet collation, validation, and reporting
• Raise, process, and reconcile purchase orders through approved systems, including Acon.
• Maintain organisational charts, site communications, notice boards, contact directories, and document archives to ensure accurate and up-to-date information.
• Support employee engagement initiatives, including surveys, device distribution, and data collection activities.
• Conduct routine site and location checks to support operational compliance and standards.
• Administer IT assets, systems, and user access, including equipment purchases, fault resolution, login management, and mobile device control.
• Support operational governance through the management of work instructions, process controls, and system authorisations.
• Monitor and support audit performance metrics, contributing to Continuous Improvement initiatives that drive operational efficiency and service excellence.

What we would like you to bring

• Competent user of Microsoft Office applications, including Excel, Word, and Outlook.
• Highly organised with excellent attention to detail and a commitment to accuracy.
• Strong analytical and problem-solving skills, with the ability to identify and resolve issues effectively.
• Effective communicator with excellent interpersonal skills and the ability to build positive working relationships at all levels.
• Able to work independently or collaboratively within a team environment.

What's in it for you

Join Kuehne+Nagel and build your future with us. We believe in recognising and rewarding the commitment, expertise and passion our people bring every day. In return, you'll enjoy a competitive benefits package, including 26 days' annual leave plus bank holidays, with the opportunity to earn additional leave through length of service.

You'll also have access to our contributory Kuehne+Nagel pension scheme and our Route 2 Rewards programme, offering employee discounts, recognition initiatives, wellbeing resources and a dedicated wellbeing centre to support you both professionally and personally.

As a proud holder of the Gold Armed Forces Covenant Award, we are committed to being a forces friendly employer and actively welcome applications from service leavers, reservists and veterans. We recognise the valuable skills, experience and perspectives they bring to our business and are proud to support their transition into civilian careers.

Please be aware that by applying for this role, you are agreeing to participate in the employment screening process.  This process will include criminal record checking and identity validation.  This means that KN will ask successful applicants to provide certain information and documentation to enable these checks to be conducted.

Any appointment will then be strictly conditional upon, and subject to, the receipt of satisfactory results of these checks

Who we are

Logistics shapes everyday life - from the goods we consume to the healthcare we rely on. At Kuehne+Nagel, your work goes beyond logistics; it enables both ordinary and special moments in the lives of people around the world.

As a global leader with a strong heritage and a vision to move the world forward, we offer a safe, stable environment where your career can make a real difference. Whether we help deliver life-saving medicines, develop sustainable transportation solutions or support our local communities, your career will contribute to more than you can imagine.

We kindly advise that placement agencies refrain from submitting unsolicited profiles. Any submissions of candidates without prior signed agreement will be considered our property and no fees will be paid.