Document Controller

Job Description

Note for Recruitment Agencies:

We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release.

We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable - please direct all queries to the relevant Resourcing Partner.

Role Title: Document Controller

Business Unit: OAK Specialist Services

Location: Leicestershire

Contract: Part Time

Role Overview

The Document Controller is responsible for managing, controlling, distributing, and maintaining all project documentation throughout the project lifecycle. Working within a main contractor environment, the role ensures that all design, commercial, quality, and construction documents are accurately recorded, distributed, stored, and accessible in accordance with project procedures, client requirements, and company quality standards.

The Document Controller plays a key role in supporting effective communication between project teams, consultants, subcontractors, suppliers, and clients, ensuring document compliance and maintaining an auditable record of project information.

What You Will Be Doing:

• Maintain the project's Common Data Environment (CDE) and document control systems.
• Upload, register, distribute, track, and archive all project documentation.
• Ensure documents are correctly numbered, formatted, and revision controlled in accordance with project protocols.
• Process incoming and outgoing documentation within agreed timescales.
• Maintain accurate document registers and status reports.
• Monitor document workflows to ensure timely reviews and approvals.
• Distribute drawings, specifications, schedules, reports, and technical submissions to relevant stakeholders.
• Maintain drawing registers and monitor revision updates.
• Ensure superseded documents are removed from circulation and archived appropriately.
• Track Requests for Information (RFIs), Technical Queries (TQs), and design approvals.
• Support Design Managers and Project Teams with document coordination activities.
• Administer platforms such as Viewpoint or similar document management systems.
• Manage user permissions and access rights.
• Monitor system performance and maintain document integrity.
• Produce regular document control reports and dashboards.
• Support project mobilization and project close-out activities.
• Coordinate document submissions to clients and external stakeholders.
• Assist with collation of Operation & Maintenance (O&M) manuals and handover documentation.
• Support quality management and audit processes.
• Accuracy and completeness of project records.
• Timely distribution and tracking of documentation.
• Effective maintenance of project document control systems.
• Compliance with company procedures and quality standards.
• Support successful project delivery through robust information management.

About You:

• Knowledge of document control procedures and revision management.
• Experience using electronic document management systems.
• Excellent organizational skills and attention to detail.
• Good communication skills.
• Proficient in Microsoft Office Suite.
• Experience working for a main contractor on building, civil engineering, infrastructure, or fit-out projects.
• Previous experience as a Document Controller within the construction industry.
• GCSEs (or equivalent) including English and Mathematics.
• Relevant administrative or business qualification or equivalent experience.

Desirable:

• Experience using Viewpoint, or similar platforms.
• Understanding construction project documentation and workflows.
• Qualification in Document Control, Business Administration, Information Management, or Construction Management.
• BIM or Information Management certification.

What We Can Offer in Return:

With an impressive order book of over £4.1 billion we are one of the industry's leading principal contractors, affording you the opportunity to work on some of the UK's most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy, we're poised for further growth and success, so if you're committed, talented and enthusiastic, Galliford Try is the right place for you.

We are committed to maintaining the physical and mental wellbeing of all our people, through our 'Be Well' programme which offers discounts on certain products, advice and support for a range of issues.

We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential.

Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued and engaged.

Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office-based employees can take advantage of a wide variety of working practices, offering different amounts of structure, regularity and flexibility to suit your needs as well as those of your wider team.

Our Benefits:

We put our people first and our benefits package reflects that by offering a comprehensive range of attractive options to help support your career on top of a competitive salary.

• Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays
• A wide range of corporate discounts
• Cycle to Work schemes
• Comprehensive pension plan
• Regular Save as You Earn share purchase scheme
• Private medical scheme options are available for all salaried employees and our employee assistance programme also provides free 24/7 support to those who need it
• Paid for yearly membership to one recognised professional association relevant to your role

About us:

Galliford Try is one of the UK's leading construction groups with a vision to continuously be a people-orientated, progressive business, driven by our values to deliver lasting change for our stakeholders and the communities we work in.

Our purpose is to improve people's lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in which we work.

We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and long-term value.

For more information on this role or to enquire about other positions available within our Specialist Services business please contact View email address on energyjobsearch.com

Additional Information:

Galliford Try welcomes applications from candidates who would like to work full-time, reduced hours or flexibly and this will be discussed in more detail as part of the recruitment process.

We encourage, and would be grateful if, you could confirm any requirements we can reasonably fulfil to make this application a positive experience for you.

Don't meet every requirement of the role? Studies have shown that some people are less likely to apply for jobs unless they meet every single qualification. At Galliford Try, we are committed to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every requirement of the role, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

As a Disability Confident employer, we have committed to offer an interview to any candidate with a long-term health condition or disability that meet the essential criteria for the advertised position. Please contact the Resourcing Partner listed within the job advert if you believe this applies to you. We will also take the opportunity to discuss any adjustments required for your interview.

A full job description for this role is available upon request.

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