Document Controller

Location: Addlestone, England, United Kingdom 
Job ID: 90376 

We Elevate... Quality of urban life

Our elevators, escalators, and moving walks safely transport more than two billion of us up and down buildings and across transportation hubs every day. As part of the Schindler team, you’ll discover meaningful work that enhances quality of life for communities, and contribute to making places more accessible, inclusive, and sustainable for all. We combine innovation, safety, and high ethical standards, ensuring respect both among colleagues and for the world around us. By joining us, you don’t just become part of our success story; you help shape the future and continue our rich legacy that started back in 1874.

Join us as a

Document Controller

We are currently recruiting for a Document Controller to join as at our head office in Addlestone, they will be responsible for all aspects of document control on Schindler projects in various customer’s document control platforms and for providing the best administrative support to the NI/MOD Sales & Fulfilment departments in the Region. This is a full time and permanent role.

Your main responsibilities

• Proactively manage the document control mailbox
• Manage all aspects of document control
• Upload documents/ download to project websites
• Define protocols based on customer specifications
• Liaise with Schindler Sales Team, Project Managers, Engineering Team and clients (internal and external) to ensure that documentation is issued within the specified time and format
• Create and submit Site Folders, Handover documents, Owner and Maintenance Manuals and other owner documentation
• Create and submit Projects specific Technical Submittals and Deliverables
• Completion of PQQ (Pre-Qualification Questionnaire) to support the Sales Team
• Support in renewing and maintaining business related accreditation and certificates required for conducting NI and MOD businesses in UK and Ireland (from tender stage to handover)

What you bring

• Prove experience in document control
• Proficient in MS Office and general computer usage
• Team working skills
• High attention to detail
• Flexible and proactive
• Tidy and ordered working practices
• Ability to work well under pressure
• Will have the necessary self-motivation and time management skills to ensure that due dates for multiple projects and other tasks are met simultaneously
• 5 GCSE including English and Math
• Certified document controller training course (preferred)
• Excellent PC skills (SAP/Word/Excel, Documentum, Aconex, Asite, etc.), Microsoft Office (including Outlook)

What’s in it for you?

• Competitive salary with a discretionary annual bonus

• 25 days’ holiday plus bank holidays, and an annual paid volunteering day

• Pension scheme with 6% company contribution

• Comprehensive life assurance

• Enhanced family leave

• Private medical cover with a trusted provider, plus 24/7 virtual GP access

• Employee Assistance Programme offering confidential support

• Free eye tests and eyewear discounts

• Access to a range of employee benefits, including Tech and Cycle to Work schemes, plus exclusive retailer discounts

We Elevate… Your Career

Become part of our team, help us enhance quality of life and drive innovation while raising the bar for safety and sustainability. We value your diverse skills and perspectives as together we shape the sustainable cities of today and tomorrow.

At Schindler Group we value inclusion and diversity, and practise equity to create equal opportunities for all. We endeavour that all qualified applicants will receive consideration for employment without regard to age, race, ethnic background, colour, religious affiliation, union affiliation, gender, gender identity, sexual orientation, marital status, national origin, nationality, genetics and health or disability.

Any unsolicited application from Recruitment Agencies is deemed to be rejected and does not constitute in any manner an offer from a Recruitment Agency.