Buying Admin Assistant - Talent Pool

Stylish, grounded, uplifting – these values live through everything we do at Boden. Without the collaboration, honesty and friendship between our teams, we wouldn’t be where we are today. We curate a world of beauty that’s ethical, inclusive – and importantly – good fun. We inspire you to live your best life. We are Boden.

This position is part of our TALENT POOL programme for future BAA vacancies (of which we frequently hire) and is not an active role.

Overview

The Buying Admin Assistant reports into the Buyer for a particular category and they are responsible for the administrative duties of the department. This includes sample management, critical path, supplier communication, meeting preparation, and systems admin.

What the Buying Admin Assistant will be doing:

• Product Development - Support the development of our amazing product, working closely with internal teams and suppliers.
• Notify suppliers when development BOMs are created on PLM and are ready to sample.
• Critical Path – manage the department's Critical Path to ensure deliveries are on time through weekly team meetings and supplier calls.
• Ensure development packs and samples meet deadlines.
• Communicate lap dip, trim and bulk are approvals to suppliers in line with the critical path and flag any concerns.
• Organise and file the department lab dip and bulk approvals.
• Follow the fit process and raise a flag when changes may result in delayed deliveries.
• Communicate delays in a timely manner and offer solutions.
• Support the Assistant to set up order confirmation documents.
• Work closely with the Assistant to set up the production BOMs.
• Sample management – Internal management and preparation of samples for meetings.
• Work closely with Tech and suppliers to ensure Photo, TOP, and Press samples are ordered and sent in time for the shoot.
• Systems - Keep PLM up to date and accurate at all times.
• Communication – Build and maintain strong relationships with all cross-functional teams.
• Work at pace and ensure deadlines are met.
• Manage your own workload and priorities, raise in advance if deadlines cannot be met.
• Ensure decisions are made quickly and speak up if something goes wrong.

What we're looking for:

• Some retail or administrative experience.
• Passionate about a career in Buying.
• Creative and have a keen eye for detail.
• Excel and Microsoft Office skills.
• Experience of being part of a team.
• Organised, adaptable and enjoys a challenge.
• Clear communication skills.
• Good problem-solving skills.
• Great time management.
• Ability to multitask.
• Ability to work independently.

What we offer:

• Competitive salary & targeted annual bonus scheme.
• Generous Boden clothing allowance!
• 30% discount on all current clothing ranges.
• 25 days of Holiday annually, plus Bank Holidays.
• Online Portal with an array of discounts on retail & entertainment. 
• Virtual GP Service for you and your household!
• Free onsite parking and subsidised café.

We want Boden to be the place everyone wants to work. Friendly, open and tolerant. A best-of-British company with diverse teams, equal opportunities, and fair working and recruitment practices. We believe in hiring the best person for the job whoever they are, helping them thrive in it and celebrating their individuality.

We would like to encourage people from a diverse range of backgrounds to apply for our roles. If you need any reasonable adjustments or additional support during your application process, please do not hesitate to let us know.