HR Data & Compliance Specialist

St Andrews International School Bangkok is one of 88 schools in the Nord Anglia Education (NAE) family. We offer a British educational curriculum with an international perspective that begins in Nursery and leads up to IGCSE examinations in Year 11, and culminates with the International Baccalaureate Diploma after completing Year 13. We are an inclusive school that invites children from all backgrounds and abilities to participate in the educational offerings on our diverse campus.
Founded in 1997 on an attractive, conveniently located site, with excellent facilities and access to local transportation. Today we have more than 2,400 students over a Primary School and High School campus, representing some 68 nationalities ranging from Foundation Stage to Year 13. Our state-of-the-art High School campus (next to Ekkamai BTS) opened in August 2017 giving our students the benefit of world-class teaching and facilities.
As part of the NAE family of schools, we are delighted to be able to offer some unique collaborations with world-class establishments, including the Juilliard School of Performing Arts, Massachusetts Institute of Technology (MIT), and UNICEF.
Job Description
HR Data & Compliance Specialist
Job Purpose
The HR Data & Compliance Specialist manages and reports HR data for employees and third-party contractors. The role ensures data accuracy, supports HR system administration, maintains compliance documentation, and provides reliable information for HR operations and decision-making. The position also acts as the link between HR and the Visa/Work Permit team, ensuring the Single Central Record (SCR), safer recruitment checks, and safeguarding standards are maintained.
Key Responsibilities
HR Data Management
- Maintain accurate and up-to-date employee and contractor records across HR systems, including SuccessFactors, Third Party Vendor App, iSAMS, and Moodle.
- Conduct regular data validation, audits, and reconciliation across systems.
- Manage employee lifecycle data, including onboarding, contract changes, extensions, transfers, role changes, and leavers.
- Ensure consistency between HR systems, reports, personnel files, and official documents.
- Maintain organised digital employee files and ensure HR documents are complete and correctly stored.
- Coordinate with the Visa/Work Permit team to verify required documents, including qualifications, transcripts, references, and employment records.
HR Systems Administration
- Support daily HR system administration and data maintenance.
- Maintain data-entry standards, templates, and workflows.
- Coordinate with IT on system access, user roles, and permissions.
- Support system testing, upgrades, and HR process improvements.
- Provide first-line support to HR colleagues on system and data queries.
HR Reporting and Analytics
- Produce regular and ad-hoc reports for HR leadership, Finance, and compliance requirements.
- Prepare reports on headcount, contracts, staff categories, employee movements, and safeguarding compliance.
- Ensure reports are accurate, timely, and aligned with source-system data.
- Maintain compliance dashboards for expiring documents, background checks, visas, work permits, and Teachers' Council of Thailand licence deadlines.
Compliance and Safeguarding
- Maintain records for safeguarding checks, criminal background checks, references, and statutory employment documentation.
- Own and maintain the school's Single Central Record.
- Ensure pre-employment checks, including ICPC, Thai Police Clearance, and international Good Conduct certificates, meet school requirements and relevant safer recruitment standards.
- Support internal and external audits by providing complete and accurate HR records.
- Escalate missing, expired, or non-compliant documentation to the HR Manager.
Qualifications and Experience
- Bachelor's degree in Human Resources, Business Administration, Data Management, or a related field.
- Experience in HR data, HR systems, HR administration, or compliance documentation.
- Experience using an HRIS such as SuccessFactors is highly desirable.
- Experience handling complex datasets or employment records is an advantage.
- Knowledge of safeguarding, safer recruitment, or international vetting processes is preferred.
Skills and Competencies
- High attention to detail and accuracy.
- Strong organisation and time-management skills.
- Ability to manage confidential information with discretion.
- Ability to work independently and manage multiple priorities.
- Clear and professional communication skills.
- Strong collaboration with HR, IT, Finance, and operational teams.
Other Duties
- Undertake other reasonable duties assigned by the line manager.
At Nord Anglia Education we are committed to providing a world class, safe, happy environment in which children and young people can thrive and learn. We are committed to safeguarding and promoting the welfare of all our pupils where we embrace all race, abilities, religions, genders, and cultures.
All post holders in regulated activity (having regular unsupervised contact with children) are subject to appropriate national and international vetting procedures including satisfactory criminal record checks from both your country of residence/birth and any country of residence within the last 10 years.
We welcome applications from suitable qualified persons from all diverse backgrounds
Please note, only shortlisted candidates will be contacted.