Office Administrator

*8am – 4.30 pm with unpaid 1 hour lunch break.

Bucklesham Primary School is looking for an Office Administrator .

A new and exciting opportunity has arisen for a part time Office Administrator who will have sole responsibility for managing the general operation of the school office and its business and administrative support to all members of our school community, building strong relationships with our staff team, our children and our families.

Located in a small rural village just outside of Ipswich, the school is driven by a strong, nurturing ethos which supports the development of the whole child. The school has four mixed age classes, with just over 100 children, and we are keen to appoint a dedicated and highly motivated Office Administrator to support the efficient running of the school. There is some flexibility around 4 or 5 days a week, through job sharing with an existing member of staff. If working 5 days, there could be some flexibility around Monday and Tuesday being slightly shorter days from 8.30am - 3:30pm.

Your responsibilities:

• facilities management administration

• reception and front of school duties

• organising and planning school trips

• organising repairs and maintenance, liaising with contractors

• school dinner numbers and spreadsheets

• compiling and sending out weekly newsletters and emails

• updating Arbor information management system database

• ordering resources and equipment

• PA support to the staff team and Headteacher

• ensuring the office function provides a quality service and runs efficiently

• planning, developing and monitoring whole school systems, procedures and policies

• first aid, once trained.

You will need:

• strong interpersonal skills

• strong IT skills

• excellent customer service skills

• office management and administration experience or similar

• excellent organisational skills

• ability to be flexible and adapt to multiple tasks.

We will offer you

As a member of our wonderful school community, you will receive a warm and supportive working environment and investment in your own professional development.

• a ‘good’ school (Ofsted, July 2024)

• “pupils who are calm and respectful” (Ofsted, July 2024)

• a supportive Governing Body, parents and community

• a nurturing and caring place to work, with supportive staff team

• a commitment to your professional development and wellbeing

• enthusiastic, friendly, committed and supportive staff

• rigorous processes to promote the safety and wellbeing of all children and staff.

There is some flexibility on the four days on an ad hoc basis, but it would ideally be a Tuesday - Friday as set days or 5 days would be Monday -Friday. Most of the higher-level finance work is completed by other staff.

To find out more

Please read the Job Description (word) and Application Guidance (word)

For further information, please visit our website

You are warmly encouraged to visit the school or call for an informal discussion. Visits can be arranged by emailing the school office on View email address on suffolkjobsdirect.org or calling View phone number on suffolkjobsdirect.org towards the end of August 2026.

Visits and tours of the school will take place on Thursday 3 September 2026 at 1.30pm or Friday 4 September 2026 at 10am or 4.30pm.

Visits are encouraged but not essential.

How to apply

Please complete the Application Form (word)

Completed application to be emailed to the head teacher, Rachael Rudge on View email address on suffolkjobsdirect.org

Closing date: 9 am, 31 August 2026.

Interview date: 11 September 2026.

This school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. It is also subject to a satisfactory Enhanced Disclosure and Barring Service (DBS) check and children’s barred list check. Our commitment to safeguarding is underpinned by robust processes and checks which are in place across the school.