Facilities / Maintenance Coordinator

Facilities & Maintenance Coordinator

About the Role

An established UK manufacturing business is looking to appoint a Facilities & Maintenance Coordinator to take ownership of the day-to-day maintenance, upkeep and smooth running of its manufacturing and office facilities.

With a close-knit workforce and a practical, hands-on working environment, this is an excellent opportunity for someone who enjoys being hands-on, organised and proactive, while also taking responsibility for coordinating contractors, managing planned maintenance and ensuring equipment servicing and compliance records are kept up to date.

The successful candidate will become a key point of contact for facilities and maintenance matters, helping to ensure the site remains safe, compliant, well maintained and operationally efficient.

Key Responsibilities

Facilities & Building Maintenance

• Carry out day-to-day building maintenance and minor repairs across the factory, offices and wider site.
• Undertake practical tasks including minor plumbing, carpentry, painting, door and lock repairs and general building maintenance.
• Conduct regular site inspections to identify maintenance requirements, potential hazards and areas for improvement.
• Maintain high standards of cleanliness, presentation and general site condition.
• Identify issues requiring specialist support and arrange appropriate contractors where necessary.
• Take ownership of facilities-related issues from identification through to completion.

Machinery & Maintenance Management

• Maintain accurate records of servicing, inspections and maintenance for factory machinery and equipment.
• Monitor planned servicing schedules and ensure inspections and statutory checks are completed within required timescales.
• Coordinate planned preventative maintenance activities to minimise equipment downtime.
• Maintain organised service records, certificates and supporting documentation.
• Ensure maintenance information is readily available for internal reviews, audits and compliance requirements.
• Work closely with production and other internal teams to plan maintenance activities around operational requirements.

Contractor & Supplier Management

• Source and coordinate external contractors for maintenance, servicing, inspections and specialist repairs.
• Obtain quotations where required and assist with selecting appropriate suppliers.
• Schedule contractor visits to minimise disruption to manufacturing operations.
• Meet and supervise contractors on site, ensuring work is carried out safely and to the required standard.
• Ensure contractors understand and comply with site rules, safety procedures and relevant requirements.
• Maintain effective relationships with key suppliers and service providers.

Health, Safety & Compliance

• Support the business in maintaining a safe and compliant working environment.
• Assist with facilities and equipment-related risk assessments.
• Carry out routine checks and promptly identify and report potential hazards.
• Maintain appropriate records relating to inspections, servicing and compliance.
• Support the implementation of corrective actions arising from inspections or risk assessments.
• Ensure external contractors follow appropriate health and safety procedures while working on site.

Skills & Experience

The ideal candidate will have:

• Previous experience in facilities, site maintenance, engineering maintenance or a similar role, ideally within a manufacturing or industrial environment.
• A practical, hands-on approach with experience carrying out general maintenance and minor repairs.
• Good working knowledge of basic plumbing, carpentry, painting and general building maintenance.
• Strong organisational skills and the ability to maintain accurate records and schedules.
• Experience coordinating contractors, engineers or external service providers.
• Good communication skills and the confidence to work with people at all levels of an organisation.
• The ability to prioritise competing tasks and respond effectively to issues within a busy manufacturing environment.
• A proactive approach, with the ability to identify potential problems before they become operational issues.

Desirable Experience

• Experience maintaining or coordinating facilities within an industrial or manufacturing environment.
• Experience working within an established manufacturing site with a range of machinery and equipment.
• Knowledge of UK Health & Safety requirements within a workplace or manufacturing environment.
• Experience using maintenance management or service tracking systems.
• IOSH qualification or similar health and safety training would be advantageous, but is not essential.

Proactive Global is committed to equality in the workplace and is an equal opportunity employer.
Proactive Global is acting as an Employment Business in relation to this vacancy.