Finance Assistant | Secondary School in Waltham Forest
School Finance Assistant
Location: Waltham Forest, East London
School Type: Secondary School & Sixth Form (Co-educational)
Contract: Full-Time, Permanent (37 hours per week, Term-Time + 2 Weeks or All-Year-Round)
Start Date: Immediate / ASAP or January Start
A vibrant, forward-thinking secondary school and Sixth Form in the East London Borough of Waltham Forest is seeking a precise, proactive, and detail-driven School Finance Assistant to join their dedicated operational support team. This is an excellent opportunity for an accounts administrator, finance clerk, or aspiring finance professional looking to deliver high-quality transactional accounting, purchase ledger management, and financial coordination in a dynamic educational environment.
About the Role
As the Finance Assistant, you will play a core operational role in supporting the daily financial health of the school. Reporting directly to the Finance Manager / School Business Manager, you will manage day-to-day accounting transactions, process supplier invoices, handle income reconciliation, and maintain accurate financial records to ensure full compliance with public sector financial standards.
Environment: A welcoming East London secondary school equipped with modern financial management software, streamlined digital workflows, and a well-structured administrative hub
Culture: A supportive, collaborative operational department where accuracy, teamwork, financial integrity, and clear communication are highly valued
Key Responsibilities
Accounts Payable & Receivable: Process supplier purchase orders and invoices, verify deliveries, perform three-way matching, resolve payment queries, and prepare periodic BACS payment runs.
Income & Banking Reconciliation: Collect, log, and reconcile incoming revenue—including trip payments, catering fees, and lettings income—using digital school payment systems (e.g., ParentPay, SchoolMoney) and process bank deposits.
Petty Cash & Expense Processing: Manage petty cash transactions, audit staff expense claims, and verify credit card receipts in line with financial regulation guidelines.
Financial Ledger Maintenance: Input financial data accurately into school accounting databases (e.g., SIMS Finance, FMS, PSF, Sage, or Access Education), ensuring correct cost-center coding and ledger integrity.
Audit & Reporting Support: Assist the Finance Manager with monthly bank reconciliations, year-end financial audits, budget monitoring reports, and supplier statement checks.
Requirements
Demonstrable experience in a finance, accounting, or bookkeeping role (experience within a school, college, local authority, or public sector setting is desirable).
Relevant financial qualification (e.g., AAT Level 2/3, NVQ in Accounting/Finance) or equivalent practical experience in transactional finance.
Proficiency in computerized financial management systems and Microsoft Office (particularly Excel spreadsheets, Word, and Outlook).
Strong numerical accuracy, sharp attention to detail, and sound understanding of basic accounting principles (purchase ledger, sales ledger, cash reconciliation).
Excellent organizational abilities, strong interpersonal skills, and a professional, discreet approach to handling confidential financial data.
Salary & Benefits
Pay Scale: Outer London Support Staff Scale (commensurate with qualifications and financial administration experience).
Local Government Pension Scheme (LGPS), generous annual leave/holiday entitlement, funded accounting CPD/AAT training opportunities, and access to staff health and wellbeing benefits.
How to Apply
If you are a organized, numbers-focused finance professional ready to support the operational success of a thriving secondary school in Waltham Forest, we encourage you to apply. Please submit your application and CV as soon as possible for consideration.
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