Talent Coordinator

Talent Administrator
Role Overview

• Support the Talent Acquisition team with recruitment and administration activities.
• Coordinate the attraction, sourcing and hiring of high-quality candidates.
• Deliver an excellent experience for candidates throughout the recruitment process.
• Provide administrative support across the full recruitment lifecycle.
• Assist with employer branding and talent attraction initiatives.

Candidate Attraction & Sourcing

• Source candidates through LinkedIn and social media platforms.
• Utilise employee referral programmes.
• Search internal candidate databases.
• Engage with external recruitment agencies and suppliers.
• Build and maintain candidate talent pools.
• Support recruitment advertising campaigns.
• Identify talent for current and future hiring needs.
• Promote the organisation as an employer of choice.
• Maintain regular communication with prospective candidates.

Candidate Management

• Ensure a positive candidate experience from application to onboarding.
• Respond to candidate enquiries promptly.
• Schedule interviews and assessment activities.
• Send interview invitations and confirmations.
• Coordinate interview logistics with hiring managers.
• Ensure candidates receive relevant interview information.
• Monitor candidate progress through the recruitment process.
• Gather and record interview feedback.

Stakeholder & Supplier Management

• Develop strong relationships with hiring managers.
• Liaise with internal stakeholders across different business areas.
• Manage relationships with recruitment agencies and suppliers.
• Work with diversity recruitment partners.
• Act as a key contact for recruitment-related queries.
• Support recruitment projects and initiatives.
• Build effective working relationships across the business.

Recruitment Administration

• Manage shared recruitment mailboxes.
• Respond to or redirect incoming enquiries.
• Keep recruitment records accurate and up to date.
• Maintain candidate and vacancy information.
• Prepare recruitment documentation.
• File and store employee records appropriately.
• Ensure all onboarding paperwork is completed.
• Maintain recruitment policies and procedures.
• Update process guides and recruitment documentation.

Onboarding & Compliance

• Monitor pre-employment screening checks.
• Track background checks and references.
• Ensure onboarding requirements are completed before start dates.
• Support new starter administration.
• Maintain compliance with company procedures.
• Ensure accurate documentation is available for audits.

Finance & Vendor Support

• Process recruitment invoices.
• Raise purchase orders.
• Support supplier onboarding and vendor set-up.
• Track recruitment-related expenditure.
• Assist with invoice queries where required.

Reporting & Systems

• Maintain recruitment trackers and spreadsheets.
• Update recruitment activity reports.
• Generate reports using Workday.
• Monitor recruitment metrics and KPIs.
• Collate Talent Acquisition survey responses.
• Produce recruitment data for stakeholders.
• Support reporting and workforce planning activities.

Skills & Experience

• Previous administration, HR or recruitment experience.
• Strong organisational and planning skills.
• Excellent attention to detail.
• Confident working in a fast-paced environment.
• Strong stakeholder management skills.
• Effective verbal and written communication skills.
• Experience using Workday.
• Strong Microsoft Office skills, including:
  • Outlook
  • Excel
  • Word
  • PowerPoint
  • Teams
• Ability to manage multiple priorities.
• Process improvement mindset.
• Proactive and self-motivated approach.
• Strong problem-solving skills.
• Ability to work independently and as part of a team.
• Positive and professional attitude.
• High level of initiative and ownership.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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