Document Controller

THE COMPANY

Established in 1998, JSM Group is a leading specialist infrastructure engineering company. We design and install the complex power networks, digital infrastructure and specialist systems a future-focused worldwide marketplace needs.

From High-Power grid connections to Critical Utilities. From data centres to Renewable Energy, our full turnkey solution teams manage the full scope to help advise and deliver complex infrastructure projects at speed, on time and with reduced legislative, technical and commercial risks.

THE TEAM

Join the Power Operations team at JSM Group Services Ltd., a leading provider of integrated utility infrastructure solutions. Our combination of end-to-end technical expertise, decades of industry experience, and unlimited fresh thinking makes us a trusted partner in delivering next-generation connectivity in energy and communications across the UK, Europe, and beyond.

Our Power team delivers high-value electrical infrastructure projects for some of the most demanding clients in the sector – from hyperscale data centre operators to major industrial and grid clients. We are building a team of exceptional project management professionals who can drive complex programmes from award through to energisation, and we want people who take real ownership of their projects

SCOPE OF ROLE

As a Document Controller, you will be responsible for managing the document control systems, ensuring that all records, files, and documents are securely stored, maintained, and distributed to relevant teams. You will play a key role in upholding document control procedures, maintaining compliance, and supporting various departments with document management needs.

HOW YOU`LL SUCCEED

✔ Implementing and maintaining document control procedures and standards to ensure consistency across the organisation
✔ Managing electronic document management systems (EDMS) to ensure proper organisation, version control, and accessibility of documents
✔ Collaborating with different departments and project teams to understand their document control needs and provide solutions
✔ Ensuring compliance with document control policies and industry regulations
✔ Reviewing and verifying documents for accuracy, completeness, and adherence to required standards
✔ Tracking and reporting on document status, distribution, and retrieval times
✔ Coordinating document review and approval processes, ensuring timely completion
✔ Maintaining document archives and ensuring proper disposal of obsolete or outdated files
✔ Promoting the JSM Group brand through professional and proactive document control practices

WHAT IT TAKES

Bachelor’s degree in Business Administration, Information Management, or a relevant field
Previous experience in document control roles
Strong knowledge of document control processes, procedures, and best practices
Experience with Electronic Document Management Systems (EDMS) (e.g., Procore, Asite, Aconex, Viewpoint 4 Projects, BIM 360)
Excellent organisational skills and attention to detail
Strong communication and interpersonal skills to effectively collaborate with stakeholders
Analytical and problem-solving skills to identify and resolve document control issues
Proficiency in MS Office applications, particularly Word and Excel
Knowledge of industry standards and regulations related to document control
Ability to work under pressure and meet tight deadlines

WHAT WE OFFER YOU

We truly value your work, time, and skills! In return, we will offer you a competitive salary and some additional benefits to support your professional growth, including:

• First sight of vacancies within JSM Group before advertising externally

• Top-of-the-range equipment and the freedom to use the right tools and techniques for the job

• Participation in mentoring and coaching programmes

• 28 days of holiday (excluding bank holidays)

• 2 paid volunteering days a year

• Hybrid working pattern

• Continuous training and development, in both technical and business skills

• Regular internal networking opportunities

Equal Opportunity Statement
JSM Group Services Ltd. is an equal opportunities employer and does not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. Our ethos is to respect and value people’s differences, and to help everyone achieve more at work as well as in their personal lives so that they feel proud of the part they play in our success. We believe that all decisions about people at work should be based on the individual’s abilities, skills, performance and behaviour and our business requirements. JSM Group operates a zero-tolerance policy to any form of discrimination, abuse or harassment.