HR Officer/Administrator

HR Officer/Administrator

Aspire People are currently recruiting for a HR Officer/Administrator to work in a fantastic School based in Northampton.

The role is ultimately permanent but may be on a temporary - permanent basis.

Full time - 52 weeks of the year - 37 hours a week

Salary: £29,540 - £32,597

KEY RESPONSIBILITIES:
 Ensuring all HR policies and procedures used within the school are the current policies for the trust.
 Maintaining employees HR files in an accurate and orderly manner, ensuring they comply with safeguarding and GDPR requirements.
 Ensure MIS and personnel systems are accurate and updated with all employees' contractual details and staff data in accordance to trust and school policies.
 Provide reports from the HR system, for example on staff absences.
 Ensure that all changes to contracts are authorised and recorded accurately on the payroll system in a timely manner.
 Responsible for ensuring the single central record (SCR) is correct and up to date and in line with safeguarding requirements.
 Responsible for the completion of the school workforce census.
 Managing probation process to ensure probation reviews are carried out in a timely manner and in line with policy.
 Managing staff performance appraisal process to ensure appraisals are completed in time and in accordance with the trust and school procedures.
 Providing first-line HR advice to line managers, escalating to the Regional HR Business Partner for formal or complex matters.
 Supporting line managers with risk assessments including but not limited to pregnancy, long term illness and disability.
RECRUITMENT:
 Assist with compiling and placing recruitment adverts and s.
 Co-ordinate shortlisting and interviews and carrying out the administration of paperwork for recruitment, ensuring compliance with Trust and school policies and procedures.
 Ensure that all pre-employment checks are completed and authorised for all new starters and in line with our Safer Recruitment Policy.
 Issue offer letters, contracts and any amendments to contract letters to staff, ensuring accuracy of employment particulars.
ABSENCE MANAGEMENT:
 Ensure that Return to Work forms, self-certificates and fit notes are filed and recorded.
 Co-ordinating any staff referrals to the Occupational Health provider in line with the Absence Management Policy.
 Monitor sickness absence and provide advice on levels of absence to line managers.
 Ensure absences are accurately recorded on Arbor and payroll.
 Working with line managers to highlight employees with high absence levels and to support the informal absence processes.
EMPLOYEE RELATIONS:
 Provide support and advice in the application of HR Policies, in particular Probation, Absence Management, Capability and Disciplinary escalating any formal or complex matter to the Regional HR Business Partner.
 Support the Senior Leadership Team and Regional HR Business Partner casework, in particular arranging meetings, sending correspondence and taking minutes.
OTHER RESPONSIBILITIES:
 Contribute to the HR working group arranged by the Central HR Team.
 Provide HR cover in other schools with the Trust.
 Keep up to date with changes in employment legislation with CPD.
 Recognise, praise and celebrate the commitment and achievements of colleagues, students and other stakeholders.
 To be a positive role model of the values and behaviours that underpin the school vision

QUALIFICATIONS
 Educated to degree level or qualified by experience.

EXPERIENCE
 Experience of working within a HR environment.
 Experience of running a recruitment process.
 Experience of working independently within set procedures with minimal guidance

KNOWLEDGE AND UNDERSTANDING
 Knowledge of HR policies and processes, including recruitment, file management and sickness absence.
 Understanding of Data
 Protection requirements

SKILLS AND PERSONAL ATTRIBUTES
 Proficient in using the Microsoft packages including Word, Excel and Outlook.
 Proven ability to manage competing priorities and meet deadline in a calm and efficient manner.
 Effective written and oral communication skills.
 Attention to detail and accuracy.
 Ability to work proactively in order to manage the workload of the HR office.
 Ability to work effectively individually and also part of a team, complimenting the work of existing colleagues.
 A professional approach supported with a due regard for discretion and the need for confidentiality.
 Ability to respond flexibly and adapt to changing and challenging circumstances.
 Experience of delivering excellent customer service to internal and external stakeholders.
 Ability to deal with challenging situations.
 Excellent organisational skills and the ability to deal with a reactive, wide-ranging
 workload.