Family Legal Secretary/Legal PA - Central London

Job Description

Family Legal Secretary / Legal PA – London An excellent opportunity has arisen for an experienced Family Legal Secretary / Legal PA to join a highly regarded London law firm , supporting Partners and Associates within a busy and successful Family Law team.

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Based in Central London , this is a fantastic opportunity for an accomplished legal support professional who has experience working on complex and high-value family law matters and enjoys providing proactive, high-level support to senior fee earners.

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The Role Working primarily with two Partners and the Associates supporting them, you will provide comprehensive secretarial, PA and administrative support across a varied family law caseload.

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The department handles sophisticated and often sensitive matters including:

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• High-value and complex financial remedy proceedings
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• Divorce and separation
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• Private children matters
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• International children matters
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• Domestic abuse matters
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• Other complex family and relationship disputes
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Given the nature of the work, discretion, professionalism and excellent client care skills are essential.

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Key Responsibilities Your duties will include:

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• Providing comprehensive PA and secretarial support to Partners and Associates
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• Managing busy diaries, appointments, meetings and key deadlines
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• Monitoring inboxes and flagging correspondence requiring action
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• Liaising professionally and sensitively with clients, courts and third parties
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• Opening new matters and assisting with client onboarding, CDD and AML procedures
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• Preparing and maintaining AML documentation and liaising with Risk & Compliance
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• Audio typing and digital dictation using BigHand
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• Drafting, formatting, amending and proofreading correspondence, court forms and legal documents
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• Maintaining accurate electronic files and ensuring documents are correctly saved to the DMS
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• Preparing court bundles using Bundledocs, including indexing, redaction, merging, renaming and arranging documents chronologically
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• Ensuring bundles comply with court directions, procedural requirements and deadlines
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• Accessing the HMCTS online portal, downloading documents and diarising important dates
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• Diarising deadlines contained within Court Orders and setting appropriate reminders
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• Assisting with billing, including preparing billing guides and draft bills
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• Preparing forms and documentation using Quantum
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• Handling telephone calls and taking accurate messages
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• Organising meetings, conferences and other arrangements as required
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• Supporting file closure procedures
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• Providing overflow secretarial and administrative support across the wider Family team
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About You We are looking for an experienced Family Legal Secretary, Legal PA or Family Law Secretary who is confident supporting senior lawyers in a demanding and client-focused environment.

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You will ideally have experience of working within a Family Law department dealing with high-value financial remedy, children and/or domestic abuse matters .

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You will also demonstrate:

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• Strong Legal Secretary / Legal PA experience within Family Law
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• Excellent diary and inbox management skills
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• Outstanding organisation and the ability to manage competing priorities
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• A proactive approach with the ability to anticipate fee earners' requirements
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• Excellent written and verbal communication skills
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• Strong document production and proofreading skills
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• Experience preparing court bundles
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• Confidence dealing with clients and court officials
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• A calm and resilient approach when dealing with sensitive or emotionally complex matters
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• Excellent attention to detail
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• A high level of discretion and confidentiality
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• Strong teamwork and a willingness to support colleagues
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• Excellent IT skills and the ability to learn new systems quickly
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Experience with systems such as iManage, BigHand, P4W, Bundledocs, Quantum, HMCTS Online Portal, Adobe Acrobat, Microsoft Word and Excel would be particularly useful.

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Why Apply? This is an opportunity to join a prestigious and highly regarded London law firm with an excellent reputation for complex private client and family law work.

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You will work closely with experienced Partners and Associates, supporting sophisticated family law matters while becoming an integral part of a collaborative and professional team.

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Location: Central London
Department: Family Law / Family & Relationships
Role: Family Legal Secretary / Legal PA
Employment: Permanent

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If you are an experienced Family Legal Secretary or Legal PA in London looking for your next opportunity within a high-quality Family Law practice, I would be very interested in hearing from you.

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