Administration Assistant (Pastoral)

“Staff greatly enjoy working at the school” (Ofsted January 2023)

We are seeking to appoint an efficient, friendly and dynamic member of staff to join our very effective and highly valued Pastoral Team to start at the beginning of the autumn term 2026.

Candidates should ideally have experience of working in an environment with young people, and have excellent communication skills and a good level of education. The ability to build good relationships with staff and students is essential. A high level of confidentiality will also apply to this role.

The role will involve working closely with the Heads of Year and Assistant Heads of Year who work to support students with their academic progress, their behaviour for learning, and their pastoral support and wellbeing. This is a varied role and will involve providing administrative support to the pastoral team, such as keeping student records up to date, logging rewards and sanctions, producing reports on rewards and sanctions for the team as required, along with writing letters and producing end of term celebration certificates for students. There will also be some liaison with other staff, parents and sometimes external agencies in order to make appointments for meetings etc.

We are very much looking someone who will be willing to be an integral member of this busy team. We require someone who will be available for 34.15 hours over 5 days per week, term time only (39 weeks, 8:30am to 4:00pm with a 40-minute unpaid lunch break).

The successful candidate will:

• Care deeply and have high ambitions for every one of our students

• Be flexible and adaptable

• Ideally have some experience of working with young people in a school or other setting

• Be organised, efficient and competent with Microsoft Office packages and quick to learn new software (e.g. Arbor, our MIS system)

This post holder will join a busy pastoral team and office with five Heads of Year and two Assistant Heads of Year and will form part of our wider Student Support Team, which includes the Welfare Team and Learning Support team. We have an excellent team of associate staff and teachers across the school and our students are a delight to work with.

As part of a multi academy trust there are many opportunities for collaboration and sharing of good practice across the member schools.

We are looking for a candidate with the skills and experience to make a real difference as our school expands to its maximum capacity. We are looking for someone who will be a team player in our high-achieving school where we challenge all students and staff to be the best they can be.

We are an oversubscribed and friendly school with big ambitions and our staff and students are “proud to belong … proud to achieve”. “One parent described the school as having ‘a family approach’, a view mirrored by staff and students during the inspection” (Ofsted January 2023) . Our growing school has undergone significant refurbishment over the last two years, with further plans in progress. Planning application is in progress for a state-of-the-art extension to our Drama studio and a new English block and library.

We are an 11-16 Academy of 870 students, growing to our maximum capacity of 900 in September 2023. We are situated in a fantastic location on the outskirts of Haslemere. Haslemere lies in Surrey, on the border with Hampshire and West Sussex and we have excellent road and rail links to neighbouring counties. We are situated just 3 minutes’ drive off the main A3 and we are also fortunate to have a train station in Haslemere on the mainline from Portsmouth to London Waterloo. This makes us very accessible from the South Coast or outer London areas by train or car.

Benefits: Health insurance provided for all staff.

For further information and to complete an application form, please visit our website via the apply button.

Closing date: 9am on Friday 3 rd July 2026.

We reserve the right to interview early if we receive suitable applications, so please apply early to avoid disappointment.

Woolmer Hill is committed to safeguarding and promoting the welfare of children and equality and diversity in all aspects of employment. The successful applicant will be required to apply for an Enhanced Disclosure from the Disclosure and Barring Service (DBS) .