Company Secretary - Fractional

Company Secretary - Fractional

Location: Flexible, with travel to Kensa offices as required, including London, Truro and Exeter

Contract: Fractional / Part‑time

Working Hours: Approximately 2 – 4 days per month

Remuneration: Competitive hourly day rate / pro‑rata fee (dependent on experience)

Structure: Reports to the CEO and Chair of the Board of Directors

About Kensa

Kensa is a UK clean energy manufacturer on a mission to accelerate the transition to low‑carbon heating. We design and deliver heat pump solutions that make a tangible difference to homes and communities. As we continue to scale, we are strengthening our governance capability and are seeking a fractional Company Secretary to support our organisation during this important phase of growth.

About the Role

We are committed to strong governance, transparent decision‑making and effective leadership as we scale. To support this, we are seeking an experienced and proactive Company Secretary to strengthen our governance framework and provide high‑quality support to our Board.

The Company Secretary will provide essential support by ensuring compliance with legal and regulatory requirements and upholding high standards of corporate governance.

The role is part‑time, requiring approximately two days per month, with additional time at peak periods. Some flexibility around Board and investor cycles will be important to meet the evolving needs of the business.

Key Responsibilities

Governance & Compliance

• Ensure the organisation complies with the Companies Act 2006 and all other relevant legislation, monitoring any changes in legislation and advising the Board on their implications.

• Maintain statutory registers, ensuring accurate and timely updates across directors, shareholders and Persons with Significant Control (PSCs).

• File statutory documents such as confirmation statements and annual returns with Companies House.

Board & Shareholder Support

• Organise and administer Board meetings and Annual General Meetings (AGMs), including agenda preparation, paper coordination, minutes and follow‑up actions.

• Take accurate minutes and maintain clear records of Board discussions and decisions.

• Advise the Chair and directors on governance best practice and meeting procedures.

• Provide clear guidance on the Shareholder Agreement and Articles of Association to support compliant decision‑making.

• Support compliance processes such as investor approvals in line with the Shareholder Agreement.

Corporate Administration

• Manage share transactions, including transfers and administration of share option schemes.

• Maintain accurate company structure and registered office records.

What Success Looks Like

• You consistently meet statutory deadlines, with well‑organised and timely documentation.

• Board members feel informed, supported and confident in governance processes.

• Governance records are accurate, accessible and maintained to a high standard.

• Meetings run smoothly with clear agendas, efficient minute‑taking and reliable follow‑up.

Skills & Qualifications

Essential

• In‑depth knowledge of UK company law, finance, and corporate governance principles.

• Excellent organisational and time‑management skills.

• High attention to detail and accuracy.

• Strong written and verbal communication.

• Ability to build strong, trusted relationships with Board members and senior stakeholders.

Desirable

• Professional qualification from the Chartered Governance Institute UK & Ireland (ICSA), or an equivalent accreditation.

• Experience working within a small or medium-sized enterprise (SME) environment.

Personal Attributes

• Demonstrates professionalism and integrity in all dealings.

• Ability to work independently and manage multiple priorities effectively.

• Exhibits discretion and maintains confidentiality when handling sensitive information.

• Pragmatic, solutions‑focused and comfortable working in an evolving environment.

Contractual Relationship

The contractual arrangement will be discussed with the successful candidate. We are open to either a salaried or day‑rate engagement, and it is anticipated that the appointed individual will be listed as Company Secretary at Companies House.

At this time, we are seeking applications from individual governance professionals who provide fractional Company Secretary support, rather than larger corporate or law‑firm‑based providers.

Inclusivity

We welcome applications from all backgrounds and communities. If you need any adjustments during the application process, please let us know and we will be happy to support you.

Applicants may include a short cover note (a few paragraphs) outlining interest and relevant experience, though this is optional. We look forward to hearing from you.

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