Rota Co-Ordinator - Women & Children's

Job summary
An exciting opportunity has arisen within the Women & Children's Division for a highly organised and motivated Rota Co-ordinator to support the management of medical staffing across two rota areas: Obstetrics & Gynaecology and Paediatrics & Neonatal.

Working closely with resident doctors, consultants and management teams, the post holder will be responsible for coordinating and maintaining medical rotas, ensuring safe staffing levels, managing leave and absence, arranging locum cover, and supporting trainee doctors to meet their educational and training requirements.

This is a busy and rewarding role requiring excellent organisational, communication and problem-solving skills, with the ability to work independently and respond effectively to changing service demands. The successful candidate will build strong working relationships across multidisciplinary teams and play a key role in supporting the delivery of high-quality patient care.

This is a fixed-term position for 12 months and presents an excellent opportunity for an individual with administrative experience, ideally within a healthcare or medical staffing environment, to develop their skills within a supportive and dynamic team.

Main duties of the job
The Rota Co-ordinator will lead and co-ordinate medical rotas, whilst working in a supportive environment. The role has been developed to improve and support the working lives of our clinical teams with respect to the following:

• Management of on-call clinical rota
• Management of rota to ensure resident doctors in training attend education events to meet training requirements.
• Allocation of doctors on wards, in clinics, theatres and elective caesarean section lists.
• Allocating medical staff to additional theatre lists and clinics as required
• To work independently utilising own skills and initiative without the need for supervision, in an organised, efficient and effective manner to maximise use of own time. Post holder is expected to be flexible in their approach to meet the needs of the service.

Work areas will include:

• Providing day-to-day administrative duties aligned with the role including the monitoring of annual and study leave, sickness absence and timely meetings with educational supervisors.
• Offering support and building excellent working relationships to medical teams.

About us
Our mission, vision and values are at the heart of North Cheshire and Mersey NHS Foundation Trust (NCM). They underpin everything we do and everything we aspire to be as an organisation

Our mission is to be exceptional for our patients, our communities and each other

Our vision is to be a great organisation providing excellent healthcare and opportunities to work and learn

Our approach to healthcare is founded on our four core values :

• Kind - we are caring, supporting and respectful to everyone
• Open - we are honest, transparent and open to new ways of working
• Fair - we listen, value our differences and are inclusive to all
• One team - we work well together and with our communities

We employ almost 6,500 people from more than 80 nationalities and are fully committed to being an equal, diverse and inclusive employer. Our culture and values ensure that everyone is treated with dignity and respect, and that no job applicant or employee is disadvantaged at any stage of their journey.

We are also proud to be an Armed Forces Friendly organisation and welcome applications from members of the Armed Forces community, including veterans, reservists and families.

Working at NCM means becoming part of a dedicated team of clinical and support staff who are passionate about keeping people well and supporting wellbeing. If you share our values and are motivated by making a difference for our patients, we'd be delighted to receive your application

Job responsibilities
This job description outlines the current main responsibilities of the post. However, the duties of the post may change and develop over time and this job description may, therefore, be amended in consultation with the post holder.

FULL JOB DESCRIPTION ATTACHED

Person Specification
Experience
Essential

• Information management skills
• Establishing and maintaining office systems
• Experience of medical rota management.
• Experience working within a medical environment

Desirable

• NHS Experience
• Familiar with Medical Staffing grading
• Knowledge of Trust system Patchwork
• Knowledge of Lorenzo

Qualifications
Essential

• oGCSE (or equivalent) English, Grade C or above

Desirable

• oNVQ 2 in business studies or equivalent

Skills & Knowledge
Essential

• Excellent knowledge of Microsoft Office, in particular Word, Excel, Power point and Outlook
• Ability to manage a busy and varied workload
• Resilient, able to manage setbacks
• Ability to deal with all levels of staff under difficult circumstances
• Excellent organisational skills

Specific role requirements
Essential

• Ability to work to deadlines, under pressure
• Extremely well organised and motivated
• Ability to Multitask

Emotional Effort
Essential

• Experience of dealing with sensitive and distressing issues

Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details
Employer name
North Cheshire and Mersey NHS Foundation Trust (WHH)

Address
North Cheshire and Mersey NHS Foundation Trust
Lovely Lane
Warrington
WA5 1QG
United Kingdom

Employer's website
(Opens in a new tab)

Employer contact details
For questions about the job, contact:
Divisional Administrator
Jan Fisher
View email address on meeveem.com
View phone number on meeveem.com

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).