MIS Administrator Apprentice

About The Role
If you're organised, analytical, and passionate about working with data, this is an excellent opportunity to develop your technical skills while supporting the management and accuracy of key business information.
The Management Information Systems (MIS) Administrator is responsible for maintaining accurate learner, employer and programme data within the organisation's management information systems, ensuring compliance with funding body requirements and supporting the timely production of management information.
The role plays a key part in ensuring the accuracy of Individualised Learner Record (ILR) submissions, supporting funding compliance, producing operational reports, and providing excellent administrative support to curriculum, quality, finance, apprenticeship compliance and operational teams.
Training to be provided :
Level 3 Data Technician Apprenticeship Standard. You will complete a 22-month apprenticeship which includes modular online training. You will be supported every 6-8 weeks with reviews with your PETA Learning & Development Coach.
About the role:
The MIS Administrator will be responsible for the following duties:
Learner Data & MIS Administration

• Maintain accurate learner, employer and programme records across all management information systems.
• Process learner enrolments, changes and withdrawals, ensuring records remain complete and compliant.

ILR & Funding Compliance

• Support the preparation and validation of monthly ILR submissions, resolving data queries and errors.
• Ensure learner records and supporting evidence meet current funding and compliance requirements.

Data Quality & Reporting

• Monitor and maintain data quality through regular validation, auditing and data cleansing activities.
• Produce and distribute management information reports to support operational and funding requirements.

Systems & Audit Support

• Support the effective operation, maintenance and improvement of learner management and reporting systems.
• Assist with internal and external audits by providing accurate records, evidence and documentation.

Stakeholder Support & Collaboration

• Provide first-line support to colleagues on learner data, reporting and system-related queries.
• Work collaboratively across departments to ensure the accuracy and timely flow of information.

Continuous Improvement

• Contribute to the development of efficient processes, systems and reporting practices.
• Identify recurring issues and support improvements that enhance data quality and operational performance.

Compliance & Governance

• Maintain confidentiality and ensure compliance with GDPR, safeguarding and funding regulations.
• Keep accurate records and follow organisational policies, quality standards and audit requirements.

What are the career prospects at PETA ltd?
We're passionate about supporting our employees succeed. Through ongoing learning, development, and support, we'll help you build your skills and achieve your career goals. Our culture encourages initiative, teamwork, and continuous improvement.
Essential Skills:
It is essential that the MIS Administrator has the following skills and personal qualities:

• GCSE Maths and English at Grade C/4 or above
• Experience working with databases and data management systems
• Excellent attention to detail and accurate data entry skills
• Proficiency in Microsoft Office applications, particularly Excel
• Experience producing and analysing reports
• Ability to effectively manage workloads and meet deadlines
• Strong customer service and communication skills
• Organised, reliable, and able to work independently as well as part of a team

About The Company
About Us:
PETA was founded in 1970 by Alex Zemenides, who recognised a lack of training and development opportunities for local employees. To address this need, he joined forces with five other local businesses to establish the Portsmouth Engineering Training Association (PETA). Created as a registered charity and still operating as one today, PETA is governed by a Board of Directors and Trustees elected from its membership base. While its roots are in engineering, PETA has grown significantly and now delivers more than 200 courses and apprenticeship programmes across a wide range of professional, digital, and technical disciplines. Today, PETA is one of the largest and most respected training providers on the South Coast, continuing to transform careers and develop the next generation of business leaders and technical experts.
Company Benefits:

• 34 Days annual leave (including 8 public holidays) pro rata
• Annual charity day
• Attractive pension with employer contributions
• Free onsite parking
• Fantastic discounts with charity worker discount schemes
• World-class training and personal development

PETA have been rated Good by Ofsted in March 2023 and have a great foundation to continue to elevate the standard of training provided in the Solent region. With 50 years’ experience of delivering corporate and apprenticeship training, it is time for us to look to the future and take our business to the next level.
Our commitment to safeguarding our learners is paramount. Safeguarding is everyone’s responsibility, and we are looking for staff who share this belief. To ensure a safe learning environment, this role is subject to a DBS check. Successful applicants will be required to comply with keeping children safe in education.
If you want to be part of our success and truly make a difference, we want to hear from you. Click APPLY below to start your journey with PETA as an MIS Administrator Apprentice.