Senior Information Management Analyst

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients.  We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications.  We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals.

About the role:

As a Senior Information Management Analyst , you will play a key role in embedding and assuring effective Information Management practices across project and operational environments.

Working within an Information Management Centre of Excellence, you will focus on governance, standardisation and the adoption of controls to ensure information is structured, trusted and fit for purpose throughout its lifecycle.

You will work closely with project and operations teams, functional leads and system owners to drive consistent ways of working across enterprise information management systems and improve Information Management maturity across the organisation.

As the Senior Information Management Analyst, you will:

• Assure adherence to Information Management policies, procedures and standards through audits, health checks and compliance reviews, identifying gaps and supporting corrective and improvement actions.
• Contribute to the development, implementation and continuous improvement of Information Management standards, policies, procedures, templates and governance guidance.
• Drive the rollout, adoption and embedding of Information Management practices and controls into day-to-day project and operational activities.
• Provide clear and authoritative Information Management guidance to stakeholders, helping improve IM maturity and ensuring standards and controls are applied consistently.
• Ensure information is effectively managed throughout its lifecycle, including metadata, classification, retention, review, approval and disposal requirements.
• Support information readiness for key project and operational milestones, including asset handover and commissioning.
• Support the alignment of structured data and documents across enterprise information systems, including EDMS, CMMS and collaboration platforms.
• Support structured information models and asset information requirements, including metadata, equipment tagging and information handover requirements where applicable.
• Identify data quality issues, information risks, areas of non-compliance and process inefficiencies, working with stakeholders to support remediation and continuous improvement.
• Support the definition, tracking and reporting of KPIs and metrics to measure Information Management adoption, data quality and governance effectiveness.
• Support the effective use of enterprise Information Management platforms including Assai, Maximo, SharePoint and wider Microsoft 365 applications.
• Support information and content migrations into approved enterprise platforms, including the identification and remediation of duplicate, obsolete, incomplete or non-compliant information.
• Develop and maintain user guidance, training materials and supporting documentation to encourage consistent Information Management practices and successful adoption.
• Work collaboratively with project teams, operational functions, system owners and other stakeholders to understand information requirements and translate governance requirements into practical ways of working.
• Contribute to Information Management service enhancements and wider continuous improvement initiatives.

Requirements

• Experience applying Information Management controls within project or operational environments, such as asset information, engineering data, information handover or document control processes.
• Experience supporting Information Management governance, compliance, assurance or data quality activities.
• Experience developing or maintaining Information Management guidance, standards, procedures, templates or governance documentation.
• Working knowledge of enterprise Information Management and document management platforms, including EDMS solutions, SharePoint and wider Microsoft 365 applications.
• Good understanding of the full information lifecycle and associated document and information control principles.
• Understanding of data quality management, metadata, classification and structured information.
• Experience identifying information gaps, quality issues or areas of non-compliance and supporting appropriate improvement actions.
• Strong stakeholder engagement and communication skills, with the ability to translate governance requirements into clear, practical actions.
• Strong organisational skills and attention to detail, with the ability to manage multiple priorities effectively.

It would be great if you also had:

• Experience within renewable energy, engineering, construction or asset management environments.
• Experience with Assai, Maximo or comparable EDMS and CMMS platforms.
• Understanding of Information Management and asset information standards such as ISO 19650, IEC/ISO 81346, ISO 15926 or ISO 55001.
• Experience supporting structured asset information, including equipment tagging, metadata models or handover requirements.
• Experience supporting asset handover, commissioning or operational readiness activities.
• Experience defining or reporting Information Management, governance or data quality KPIs and metrics.
• Experience supporting system rollouts, enhancements, migrations or wider digital adoption initiatives.

Benefits

At Sword, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where we are all encouraged to contribute to achieve success. We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life. In addition to a Competitive Salary, here's what you can expect as part of our benefits package:

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
• Flexible working: Flexible work arrangements to support your work-life balance. We can’t promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can.
• A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more….

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. If you don’t tick all the boxes but feel you have some of the relevant skills and experience we’re looking for, please do consider applying and highlight your transferable skills and experience. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. Your perspective and potential are important to us.

If we can do anything to help make the hiring process more accessible, please let our talent acquisition team know when you apply so we can support any adjustments.

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