Executive Assistant - Football

IMG are hiring an Executive Assistant to provide administrative and general support to the Football senior executives at IMG to support with facilitating a smooth running of the business. Key Responsibilities and Accountabilities

• Your priority will be to provide key administrative and general support to the Senior Executive. You may also be required to support the additional business leads as needed.
• Duties will include diary management, meeting minutes and agendas, travel arrangements, document management, processing expenses, meeting arrangements with relevant IT / AV support.
• Accurately managing and reconciling expenses.
• Managing travel records in and out of UK for tax purposes.
• Provide administrative support for creating and collating final tender, presentation and pitch documents (inc. proof reading, research and ordering necessary materials).
• Efficient management of business travel. Including suggesting the most efficient routes and creating itineraries effectively.
• You will be required to implement administrative systems and processes to support the smooth running of the business.
• Coordinating Executive, Finance and Audit Committee meetings, maintaining confidential files and contact information.
• Supporting the Senior Executive with multiple projects.
• Managing and updating regular meeting agendas and reports.
• Responsible for maintaining key departmental administrative documents (e.g. Health & Safety & other Training records).
• Taking control of resolving urgent operational or administrative issues
• Be a key point of contact for any general enquires from both internal and external stakeholders and suppliers.
• Providing cover where required and working closely with other EA's within the wider network.
• Other duties that are within the scope of the role may be required.

• Must have undertaken similar roles in a fast paced, high growth business before
• Previous experience as an EA/PA is required
• Driving administrative processes
• Must have handled confidential information before while exercising discretion
• Must have developed the knowledge and experience of managing and processing invoices, and other common corporate processes

• Organisational skills that enable the individual to prioritise a varied workload. Priorities will often change to dictate focus of work - the candidate must have the ability to handle competing demands and last-minute changes effectively.
• Ability to multi-task, mange time effectively and prioritise
• Excellent oral and written communication skills - There will be regular contact with key internal and external stakeholders and partners.
• Calm and professional manner when working under pressure
• Positive, professional, proactive, diligent and flexible approach to work
• A strong team player with outstanding organisational skills
• Excellent written communication skills
• Excellent command of Microsoft Office Suite (including Outlook, Excel, Word & PowerPoint).

• Business Acumen - Understanding financial drivers, interpreting business data, aligning decisions to strategic outcomes
• Operational Excellence - Driving efficiency, governance, and continuous improvement in delivery & operations
• Innovation Mindset - Cultivating curiosity, experimentation, and forward-looking capability development
• Leadership & Collaboration - Inspiring others, building trust, and enabling collaboration across teams

• This is a permanent position
• This role will be based at Chiswick Park, with some flexibility on remote working as appropriate
• Working hours are 9:00 - 17:00, Monday to Friday
• May be required to attend (and travel to) locations, including other IMG buildings and meetings