Work Place Coordinator

Job OverviewThe Workplace Co-ordinator is part of the operational management team here at EY. They are responsible for managing facilities management within their designated space.

Purpose:

-Act as primary contact for all Workplace Services, local office operations and Direct Managed Services at local office level with staff. Develop knowledge to act as a signpost for internal client queries

-Build relationships with the client and help them to develop and grow as a company

Main Duties

-Key Responsibilities:

-Office requirements

-First point of contact for all workplace services and office operations

-Daily completion of set to go/Attention to Detail each day for all areas

-Reporting and monitoring office issues, maintenance requirements and meeting agreed SLAs by notifying managed services & reporting via the app

-Completion of office weekly status reporting

-Poster and communications management

-Replenishing stationery/paper supplies by placing orders with vendors

-Onsite personal storage, team storage and key management

-Monitoring cleaning and reporting issues to managed services

-Ensure clear desk policy is upheld and adhered

-Meeting room management

-Meeting room management working closely with other service lines to ensure all meeting rooms are set up correctly, clean, equipment is in working order and fabrics are up to the standard

-Health and safety responsibilities

-Completing inductions for new joiners

-Supporting leavers process

-First aid support

-Fire marshal duties

-Follow process for Health & Safety reporting incidents or accidents

-Ensure all fire routes are clear by completing multiple floor walks during the day and reporting any defects to remain compliant

-Provide updates for the Business Continuity Plan

-DSE assessor

-Manage health & safety noticeboards

-IT requirements

-Replenishing printer paper each morning and throughout the day

-Reporting issues to IT helpdesk

-Security

-To report incidents as appropriate per agreed process

-To advise individuals to secure attractive items including laptops in accordance with EY's policies.

-Environmental

-Support and assist with the roll-out of environmental initiatives

-Promote best practice across the office for waste and energy management

-Support environmental policy to improve overall performance and help with achieving environmental objectives and targets

Service Delivery:

-To plan, allocate and monitor own work and ensure targets are met and work is carried out to meet and exceed agreed standards, creating necessary conditions for maximum productivity.

-To drive an exceptional service experience which provides a seamless interface for the service users whilst driving continuous improvement, sharing best practices and connecting the community.

-To create and maintain a healthy, safe, and secure environment and ensure compliance with all health and safety legislation.

-To ensure the local teams adequately support client requirements such as business continuity planning, information security, internal/external certification audits, financial, security and HSEQ data.

-To ensure the effective implementation of all HSEQ and other policies and processes.

-Main point of contact for EY employees.

Client:

-To deal with all client issues that are escalated from the local teams & client representatives.

-To encourage, collate, action & improve all user feedback.

-To develop a good working relationship with end users.

-To demonstrate and drive pride and professionalism in all aspects of customer service, providing flexible and responsive assistance to clients and colleagues putting the customer / client first and foremost.

What we are looking for
-Experience and Attributes

-Open, approachable, helpful and positive

-Highly organised

-Strong customer focus and influencing skill