Medical Affairs Event Planner

Our client, a global leader in the life sciences sector, is looking for a talented Event Planner to join their Medical Affairs Meeting & Events team on a 12-month contract. This is a fantastic opportunity to take ownership of complex, high-profile programmes and make a real impact within a world-class Medical Affairs function.


This role sits within the Meeting & Events team and focuses on end-to-end planning and execution of compliant HCP-facing events, including Advisory Boards and departmental meetings. 


This is a contract role starting 1st June 2026 until 31st May 2027, offered on a hybrid working pattern with 3 days onsite and 2 days working from home. Please note the Stockley Park office will be relocating to Central London in Q2 2027. Travel to events will be required.



Key focus areas of the role include:

• End-to-end planning and execution of Medical Affairs events, including Advisory Boards, departmental meetings, and HCP engagement programmes
• Ensuring full compliance with internal policies and industry regulations, including HCP contracts, honoraria, and Transfer of Value (ToV) reporting
• Managing event budgets, purchase orders, and post-event reconciliation in line with compliance and legal requirements
• Overseeing vendor negotiations, site visits, and all on-site logistics including catering, travel, and AV
• Supporting continuous improvement initiatives and providing compliance training to wider teams

The ideal candidate will have a minimum of 4 years' experience as an Event Planner in pharma or a similarly regulated environment, with a strong understanding of Medical Affairs HCP engagement and compliance frameworks including ToV, Sunshine Act, and EFPIA requirements. This is an excellent opportunity to join a world-renowned organisation at the forefront of life sciences, delivering events that directly support patient-focused Medical Affairs programmes.


To apply, please send your CV in English and in Word format to Tom.
languagematters is acting as an employment business in relation to this vacancy.