FOH Receptionist 40hrs - 31 Southampton Row

Purpose of the Role

The main purpose of the role is to maintain a presence on the front reception desk offering assistance to all personnel visiting and utilising the building from daily visitors to permanent tenants. Sustain a professional outlook to delivering an exceptional service and creating an impression to all.

Key Responsibilities

• Ensure the highest standards in presentation at the property or properties are always maintained. Reception area is kept clean, tidy, and welcoming and to five-star audit standards.

• Personal appearance is to be of a very high standard at all times. A courteous, professional, helpful nature must be always displayed. If a uniform is supplied, it must be always kept in an acceptable and clean condition.

• To perform duties in accordance with instructions by your Reception Services Supervisor, Building Manager, Operations Manager.

• To always comply with the reception processes and procedures and standards of work assigned to the property or properties.

• Establish a professional working relationship with all the staff, tenants and contractors of the property or properties and be the first point of contact for the building.

• Meet and greet all visitors reporting to the reception desk and maintain an accurate log of all visitors’ records via building visitor management system,

• Where possible each occupying tenant should be contacted prior to allowing a visitor beyond reception, to obtain their authority.

• To promptly assist and direct all visitors to the site in getting to their required location/contact within the building.

• To answer the telephone or on-site intercom system for all tenant queries in a professional manner.

• To maintain and keep up to date accurate reception operations manual of reception processes and procedures both site/tenant specific and department.

• To maintain a physical presence at the reception desk it is not to be left unmanned at any time during building opening hours.

• To deal with all queries on site efficiently and professionally and as appropriate direct queries to third parties for action, ensuring the person raising the query is informed of the action taken, the expected outcome and the timeframe involved.

• To acquire working knowledge of the property / properties systems and procedures to enable you to take control of the property during team members absences.

• To carefully complete all log reports that may be required by the employer or the building manager.

• To assist the Reception Supervisor and Building Management as well as tenants with planning, organising, and booking on site events and pop-ups.

• The employee is not to undertake any task that may be a risk to their health and safety unless suitably trained.

• To assist other employed staff, building occupiers and visitors in the event of an emergency.

• To comply with and ensure that the landlord obligation for health and safety and fire precautions is always met.

• To be aware of and abide by all rules, terms, and conditions of the company always.

• To comply and undertake all the necessary training to perform reception duties efficiently and safely.

Skills, Knowledge and Experience

It is the nature of work of SMR that tasks and responsibilities are, in many circumstances, unpredictable and varied. All staff are, therefore, expected to work in a flexible way when the occasion arises where tasks are not specifically covered in the Job Description and must be undertaken.

Essential

• Excellent verbal and written communication.

• General Education to GCSE standard or equivalent standard.

• Reliable, helpful, and well presented.

• Team player with strong customer service skills, able to provide a helpful and polite service.

• Pleasant telephone manner and efficiency in relaying messages and taking instructions.

• Excellent communication skills.

• Ability to deal with confidential information.

• Good organisational and time management skills.

• Careful and conscientious with an aptitude for attention to detail.

• Willingness and ability to learn on the job, keen to undertake training and career development.

• Solid Corporate Customer Service Experience

• A bubbly, positive attitude, and a visible passion for customer services.

Desirable

• Knowledgeable on Savills systems.

• Experience or interest in event planning.

Working Hours

8am to 5 pm, 40 hours

Salary

£33,000 PA

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