Administrative Officer

Job Title: Administrative Officer

Location: Stirling Square, London. We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role.

Salary: £40,000 + depending on experience

Who we are:

Join BAE Systems and you’ll be part of something bigger. As a valued member of our global colleague network, you’ll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You’ll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow, shaping a safer future, for all of us.

From the depths of the ocean, to the far reaches of space, there’s no limit to where a career at BAE Systems could take you.

Job Description:

You will provide administrative support to a team of around 10 legal professionals within the Head Office Legal function. Supporting colleagues across a range of specialist areas, you will help ensure the smooth day-to-day running of the department through effective coordination of meetings and travel, document and records management , invoice processing and general team administration. Working with stakeholders across the business, you’ll play an important role in delivering high-quality support while helping to drive efficiency and contributing to departmental projects and continuous improvement initiatives .

Core duties:

• Build effective relationships with stakeholders across legal and other functions, understanding their administrative requirements and providing proactive support
• Deliver a professional and responsive service, managing queries efficiently and escalating issues where appropriate
• Maintain accurate document management and filing systems, ensuring information is organised, secure and compliant with quality standards
• Use Microsoft Office applications, including Word, Excel, PowerPoint and Outlook, to prepare and manage a variety of documents and correspondence
• Prioritise and manage a varied workload, adapting to changing business needs and deadlines
• Coordinate meetings, travel arrangements and team events, including venue bookings and catering requirements
• Raise purchase orders and process legal invoices, working closely with Finance to ensure accurate and timely administration

Essential Skills:

• Experience in an administrative or secretarial support role
• Proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint
• Experience maintaining accurate document management and filing systems
• Experience coordinating meetings, diary commitments and travel arrangements
• Knowledge of handling confidential information and data in line with GDPR requirements

The Legal Team:

The Head Office Legal team supports the business on a wide range of legal matters, helping to protect and enable the organisation’s objectives . Made up of legal specialists across several practice areas, the team works closely with colleagues across the business to deliver practical and effective legal support.

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work, this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family, support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive:

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role , to allow for meaningful security vetting checks.

Closing Date: 25th September 2026

We reserve the right to close this vacancy early if we receive sufficient applications for the role . Therefore, if you are interested, please submit your application as early as possible.

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