Top Organizational Skills for your CV: Definition & Examples

Sharing your organizational skills in your CV is an opportunity to stand out from other applicants for a particular position. Presenting your organizational skills is a must. Those skills will help you demonstrate your effectiveness, allowing you to succeed in business. In this article, we’ll look at what organizational skills are useful and tell you how to present them in your resume properly.

What are organizational skills?

Organizational skills are the special skills that allow you to maintain and organize order inside and outside, to structure tasks and space to increase productivity and achieve high work efficiency. An employee with strong organizational skills is a person who can:

• structure information;
• prioritise tasks competently;
• manage time and meet deadlines;
• keep track of each step of a process;
• keep a clean and organized workplace;
• maintain documentation;
• follow through with work projects.

With organizational skills, you can demonstrate that you have sufficient motivation and understanding of how to work for the success of the team and the company as a whole. Employers value the organizational skills of their employees because they help create a productive and efficient work environment.

Types of organizational skills

Organizational skills come in many varieties. The types of organizational skills most commonly mentioned on resumes are:

1. Time management. An important part of organizational skills is knowing how to manage time. An employee must be able to distribute his time and set optimal limits for certain tasks. At the same time, knowing how to balance work and private life is important.
2. Communication Skills. Communication skills depend on how well you know how to share and receive information in the workplace. A good communicator must be able to give others the information they need as quickly and effectively as possible.
3. The ability to set goals. A good communicator will set realistic and achievable goals to motivate them to work hard and achieve a positive result. Objectives may be daily or weekly.
4. Delegating Responsibilities. An employee with excellent organizational skills should be keenly aware of his limits. If he has too many responsibilities and can’t cope, he might have to delegate some of them to a different team member. In doing so, certain tasks should be entrusted to the most qualified colleague.
5. The ability to work under pressure. Organizational skills need to be demonstrated when you are working under pressure. An employee must remain focused and calm in all situations.
6. The ability to motivate oneself to perform tasks. Effective organization involves initiative. An organized employee must have an excellent grasp of the tasks to be performed and accomplish these tasks independently, without outside supervision.
7. The ability to think analytically. It means the ability to read information and interpret it to come to a sensible conclusion. You must be able to organize your thinking process at work. Logical thinking allows you to think through the problem correctly, find its source and the way of solving it, meeting the deadline.
8. Scrupulosity. This skill implies how attentive the employee is. An organized worker understands that it is better to spend enough time on a task once than to rush through it several times. Being well organized means allocating time and energy to ensure each aspect of the job is done well.
9. Decision-making. To make informed decisions, you must gather information, consider implications and predict potential outcomes.
10. Strategic planning skills. An organized worker makes the most of his energy and time. Plan the use of their resources. It often involves keeping a calendar, using a timer, and scheduling all appointments and meetings several days and weeks in advance.

The more organized an employee is, the more efficient they will be and the more useful they will be to the company. You don’t have to try to develop all of them simultaneously. Even with organizational skills, it pays to be organized.

Why are organizational skills important?

These skills are very important for every employee. By including them in your CV, you show a future employer that you:

• understand the importance of structuring your workplace and maximizing your productivity;
• know how to organize your work and promote the organization in your company;
• can build rapport with co-workers;
• recognize organizational skills as part of your professional talents.

These skills are just as important for the job as computer skills and other specialized knowledge. Such skills are recognized in some job descriptions as essential requirements. Complex job duties require workers to multitask. Therefore, prospective employees need to demonstrate that they have the necessary skills.

Examples of organizational skills to add to your CV

If you are going to put organizational skills on your resume, here are a few guidelines to help you out:

Understand what organizational skills you have.

Determine what skills you have from your own experience and personality. Maybe time management is your forte, or you’re great at multitasking. Think about how you put these skills to work, so you can easily describe them in your resume.

How to describe:
I often finish work ahead of deadlines and always meet all deadlines. My desk is always in perfect order as I use my filing system, which I developed during college.

Match your skills to a particular position.

Be sure to read the job description. Then match your organizational skills with what the employer wants from the employee. For example, if the position you’re applying for requires constant interaction with the team to execute projects, then you need to describe the relevant skills.

How to describe:
I have extensive experience as a team leader. I am excellent at allocating work responsibilities to project team members based on their skills. In my last position, I analyzed each incoming project and assigned the appropriate employee whose professional skills best matched the client’s specific needs.

Demonstrate your organizational strengths in describing your professionalism.

Once you understand the organizational strengths that are important in your future position, it is worth using some of your skills to competently describe your professionalism in a small statement at the beginning of your CV.

How to describe:
A strategic planner who knows how to work under pressure to multitask and prioritize tasks intelligently to meet each client’s needs.

Indicate in which situations you have successfully used your organizational skills.

Describe in your CV how you have been able to use organizational skills in other job roles. In this situation, adding a bulleted list in the experience section is worth adding.

How to describe:
At my last job, I improved my inventory system to effectively keep track of how each department in the office uses consumables. I also streamlined the budget and reduced expenses by $1,000 compared to last year.

Add organizational skills keywords in a separate block of your CV

Ultimately, once you’ve identified your most important skills, you should list them in a separate block of your CV.

How to describe:
Time management skills, budgeting skills, calendar management skills, and communication skills.

How to improve your organizational skills

If you want to develop and improve your organizational skills, you should take the following certain steps:

1. Develop a list. To stay as organized as possible, you need to keep a record of tasks that have been completed as well as those that are in progress. You can write them down on paper or in a notebook. You can also keep a record of tasks on your smartphone or PC.
2. Be sure to follow a schedule. You can design your physical calendar or keep a digital record of your time on your smartphone. This way, you can plan your time and meet all deadlines.
3. Organise effective communication with your team. To minimize miscommunication and achieve the most efficient communication, schedule face-to-face meetings, create notes of important conversations and write emails.

In any case, pay attention to developing your organizational skills. It is one of the most important skills you can have as an employee. Being organized will allow you to meet deadlines, minimize stress and get the most out of your responsibilities.