Recruitment Administrator Apprentice

Summary

An exciting opportunity to join our team as a Recruitment Administrator. You'll receive training & ongoing support while working towards a Business Administration qualification. You'll be working alongside experienced recruiters, gaining experience in candidate sourcing, admin, marketing, database management, & customer service.

Wage

£15,184 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Training course

Business administrator (level 3)

Hours

Monday - Thursday, 8.30am - 5.00pm and Friday, 8.30am - 4.00pm.

36 hours 30 minutes a week

Start date

Tuesday 1 September 2026

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

This is an excellent opportunity for someone looking to begin a career in recruitment and business administration. You will receive full training and ongoing support while working towards a recognised Business Administration qualification.

You will be working alongside experienced recruiters, you will gain hands-on experience in candidate sourcing, administration, marketing, database management, and customer service.

You as an Apprentice Administrator will be trained to take on the following responsibilities:

• Source candidates using job boards, social media, professional networks, databases, and the company CRM system
• Build and maintain talent pipelines for current and future vacancies
• Review CVs and applications to identify suitable candidates
• Conduct candidate screening calls and initial interviews
• Assess candidates' skills, experience, qualifications, and suitability for roles
• Obtain candidate consent and ensure GDPR compliance throughout the recruitment process
• Create candidate profiles and summaries for client submissions
• Maintain regular communication with candidates and provide recruitment updates
• Update and maintain the CRM system and Master Sales Database accurately
• Write and post job adverts across recruitment platforms and social media channels
• Build professional relationships with candidates, clients, and industry contacts through networking platforms such as LinkedIn
• Assist with interview coordination, reference checks, onboarding, and compliance administration
• Support recruiters and hiring managers by understanding client requirements and market trends
• Carry out general office administration duties, including filing, scanning, document management, and answering telephone calls
• Undertake occasional out-of-hours work when required and carry out any other duties reasonably requested by the business

About you:

• Passionate, enthusiastic, and eager to learn
• Motivated to achieve results and meet targets
• Confident communicating with people at all levels
• A creative thinker with a proactive attitude
• Organised with excellent attention to detail
• Professional and customer focused
• Able to work effectively as part of a team
• Possesses excellent written and verbal English skills
• Comfortable using technology, social media, and computer systems

Where you'll work

ASTLEY HOUSE
2A MARKET STREET
HEANOR
DE75 7NR

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

DERBY BUSINESS COLLEGE LIMITED

Training course

Business administrator (level 3)

What you'll learn

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

• In addition to gaining practical experience in the role, you will also attain an NVQ Level 3 Business Administration qualification, which will help start your career and give you an insight into the business's processes and procedures
• Our training is all completed remotely via Teams with a development coach, who will be available for support and will arrange weekly/fortnightly meetings with you
• You receive 20% off-the-job training during this apprenticeship which is included in your weekly working hours

More training information

• DBC Training are a multi-award-winning employment and skills training provider
• We offer high-quality employer solutions to improve productivity and learner solutions to support individuals to fulfil their potential.

Requirements

Essential qualifications

GCSE in:

English and maths (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Organisation skills
• Customer care skills
• Problem solving skills
• Team working
• Initiative
• Customer focussed
• Proactive