Cranleigh Prep is seeking a warm, professional, and highly organised Receptionist & School Administrator to join our team from the end of August 2026. As the vital first point of contact for parents, visitors, and pupils, you will provide a welcoming interface while managing a fast-paced front office environment.
This is a highly visible, multi-faceted role combining outstanding customer service with essential school administration, registration tracking, and operational support.
Key Responsibilities
Front of House & Welcome: Act as the primary interface for all visitors, manage the central sign-in system to strictly enforce safeguarding protocols, and efficiently handle the main switchboard.
Pupil Support & Pastoral Care: Provide a reassuring, compassionate presence for pupils aged 3–13, deliver basic first aid for minor injuries, and assist children with daily operational queries.
Registration & Attendance: Manage daily morning and afternoon registration processes and track real-time pupil absences using the iSAMS database.
Operations & Communication: Broadcast vital school updates to parents, update daily bus manifests, and coordinate transport for school trips.
Office & Financial Administration: Manage the school stationery cupboard, process purchase orders and invoices, and provide administrative support to the Head's PA.
What We Are Looking For
Experience: Proven background in a busy, fast-paced reception or customer-facing administrative role.
Skills: Outstanding verbal and written communication, strong digital literacy, and an excellent telephone manner.
Attributes: A polished, welcoming demeanour, absolute discretion, and a genuine interest in the welfare of children.
Desirable Criteria: Previous administrative experience within a UK independent school, familiarity with iSAMS/SOCS software, and a valid First Aid qualification.
Flexibility: The ideal candidate will have the flexibility to occasionally cover the co-receptionist as required.
Cranleigh offers a supportive community environment and also a wide range of benefits.
For further details about the role and to apply, please visit our website:
Candidates are requested to submit a brief letter of application (no more than one side of A4), together with the online application and supported by a full CV (via the ‘Apply now’ button on the website) as soon as possible and no later than 9:00 am 21 July 2026 . Applications are considered as they are received and therefore the vacancy may close sooner than advertised.
Cranleigh School recognises the positive value of diversity, promotes equality and challenges discrimination. We welcome and encourage job applications from people of all backgrounds.
All applicants must have the right to work in the UK.
The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The post holder will be subject to a DBS check.
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