Administrator

Administrator

Location – Livingston, EH54 8AF

Hours – Monday – Friday, 9:00am – 17:30pm

• Salary - £28,500 - £29,000 per annum
• 33 Holiday Days, including Bank Holidays
• Employee discounts via Reward Gateway
• Overtime rates
• Cycle to work scheme
• Access to a virtual GP
• Access to a health & wellbeing app

We’re currently looking to recruit an Administrator to join our Facilities Management team in West Lothian. The successful candidate will be responsible for administration and helpdesk support across the regions. Key responsibilities will include;

• Ensuring operationally completed jobs are compliant by checking all relevant documentation is present on the job prior to moving to financial completion.
• Costing operationally completed chargeable jobs in accordance with contract rates and the agreed scope of works.
• Ensuring all current and new subcontractors are live and ready to use when required by branch.
• Actively onboarding new subcontractors to ensure we have the correct specialisms to hand.
• Ensure all existing and new subcontractors are set up and using MSP.
• Rectification of subcontractor and supplier invoice queries.
• Streamline the use of subcontractors throughout FM ensuring where applicable we have a preferred specialist contractors and gain value for money.
• Ensure all supplier invoice queries are dealt with in a timely manner to assist in timely payments to suppliers.
• Other admin duties as and when identified and required, creating a continuous improvement environment.
• Support central administrator.

As an Apleona Administrator, we’re looking for:

• A similar work-based background or qualification
• Can demonstrate an understanding of PPM, reactive maintenance and service levels
• Experience of Sub-contractor and resource management
• Organised, collaborative, willing to learn
• Full, current driving licence, able to work alone or as part of a team, demonstrates company values e.g. customer first

In return, we’ll provide you with full training once you start and make sure that you have everything you need to do a great job and be part of our awesome team.

Apleona is a UK provider of integrated facilities management. With a client base that extends across 520 UK operational sites, we employ over 1500 talented people to deliver service solutions that work for our clients. Our culture is fast paced, challenging and above all, friendly and we are looking for you to join us! This role sits within Morrison Facilities Services, part of Apleona Group.

Don’t miss this opportunity, apply now!