Facilities Assistant
Location: London
Salary: DOE
Salary band: Dependant upon experience
Contract type: Permanent
Date posted: 28/07/2026
Blue Legal are pleased to present an opportunity to join a leading professional services firm as a Facilities Assistant. This role will support the day-to-day delivery of facilities services across multiple office locations, ensuring operational requirements are met efficiently and to a high standard. The successful candidate will assist with archiving, mail room operations, office support services and health & safety administration, while providing excellent internal client service across the business.
The Responsibilities:
Managing the scanning, archiving and maintenance of wills, deeds and files using the firm’s database systems.
Supporting daily mail room operations and ensuring the timely handling and distribution of post and deliveries.
Providing reprographics and general office support to internal teams, including responding to stationery and miscellaneous facilities requests.
Ordering and maintaining office consumables, stationery and supplies to ensure smooth day-to-day operations across the offices.
Investigating reports of maintenance faults or breakdowns and arranging repairs or contractor support where required, escalating issues when necessary.
Assisting with office moves, storage management, recycling procedures and maintaining high standards across communal and kitchen areas.
Supporting the Facilities Supervisor with health & safety administration, including conducting inductions for new starters and maintaining accurate records.
The Candidate:
Previous experience within a customer service or office-based environment, ideally with exposure to facilities, archiving or post room services.
Strong organisational skills with the ability to prioritise workloads effectively and maintain a high level of accuracy.
Working knowledge of Microsoft Office applications, including Word and Excel, with a client service-focused approach to work.
Apply Now Email to a friendVacancy posted a month ago
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